Closing Date: 05/11/2021Want to be part of the celebration of sport and culture in 2022?Do you want to be part of the largest event ever in the West Midlands?Birmingham 2022 is looking for an energetic and confident Workforce Services Assistant to join our friendly team. In this role you will be responsible for supporting the systems processing and maintenance of all Workforce, including paid staff, volunteers and contractors within the Workforce Management System through the journey to Games Time. This role plays a pivotal part in each step of the Workforce journey including assignments, offers, invites to training and the scheduling and rostering of the Games Workforce.This is the perfect opportunity to develop your experience by supporting the workforce of the largest event to ever happen in the West Midlands! Click apply today!ResponsibilitiesAssist in administering the process of sending out invitations to Volunteers to attend their and training session and monitor attendanceWork closely with Volunteer Recruitment, Training, Uniforms and Workforce Planning and Operations to gather information necessary for the processing of Workforce through the journey to Games TimeEnsure Functional Areas adhere to policies and guidelines for the scheduling and Rostering of volunteers and paid staffProvide tools, templates, training, support and advice to Functional Areas to assist managing the assignments, scheduling and rostering of volunteers and paid staffLeverage strong relationships with Functional Areas to ensure scheduling and rostering milestones are metParticipate in hosting a ‘Scheduling Hub’ to provide training and support to Functional AreasEnsure quality data entry and maintenance of information in the Volunteer Scheduling System at all times Please see the job description for a full breakdown of the position responsibilities.Skills and experienceEssential A good knowledge of computer software programs and Microsoft suite of applications, including MS ExcelComfortable with the use of IT systemsExperience working with large databases, including data inputMaintains focus and clarity when working under pressureMust be organised and able to prioritise competing demandsEffective and adaptable in a constantly changing environmentHigh attention to detailWillingness to go the extra mile when required DesirableExperience of rostering a large workforcePrevious experience within HR, Recruitment or VolunteeringAbility to learn quickly and to absorb new and complex information Why You Should Work For The Games Joining the Games team will provide you with a unique once in a lifetime opportunity to gain new skills and make new connections. During the Games you may take on a Games time role where you’ll support any of our 14 venues. After the Games, we will assist you with finding new opportunities via our outplacement programme, designed to support you in the next chapter of your career. Start Date: ASAPEnd Date: August 2022Location: One Brindley Place, BirminghamThis position is subject to a Basic criminal record check from the Disclosure and Barring Service.Birmingham 2022 is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We have received the Leaders in Diversity through the National Centre for Diversity. The principles “FREDIE” (Fairness – Respect – Equality – Diversity – Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games.As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confident scheme, please submit a completed form with your application, which can be found on the Birmingham 2022 jobs site under the current vacancies drop down.To apply for this role please follow the link and complete the application attaching a single document containing your CV and Covering Letter. Please also submit your disability confident/ reasonable adjustments form (if required).On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible.We take your data privacy seriously. Before sending your application please review our applicant privacy notice which explains how we use your personal data. This can be found on the Birmingham 2022 jobs site under the current vacancies drop down.Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website

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