We have an exciting opportunity for an Executive Assistant to provide support to the Divisional President and Senior Leadership Team, managing complex schedules, heavy diary management and coordinating extensive travel. You will be handling highly confidential and sensitive information, exercising appropriate discretion and work closely with the wider EA team.
A Goal-oriented individual, highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. If you have these skills and draw energy from being part of a team, we would like to meet you.
Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.
Standard security clearance will be required including 3 years UK residency.
This is an office based role in London.
Duties and Responsibilities
Extensive and heavy diary management across different time zones, maintaining a constantly changing calendar and scheduling appointments, including booking the required resources.
Managing and filtering heavy inbox – ensuring important and urgent emails are flagged and addressed
Responding to email enquiries, resolving where possible and re-directing where necessary
Planning multi-trip travel itineraries and coordinating international business travel and accommodation
Planning and organising SLT global offsite events within budget
Obtaining relevant documentation, visas and Covid requirements prior to travel whilst adhering to the expenses policy and processes
Working with the teams on travel itineraries and agenda ahead of Presidents visit
Liaising with the teams across different time zones coordinating meetings, reviews, and global town halls within tight deadlines
Preparation of meeting packs and all presentation and collection of materials as required
Working closely with the ExCo and Board office
Covering other EA’s when on leave
Recording and processing expense claims, having the confidence to question any items that exceed policy
Processing invoices, raising POs for the management team
Presenting a professional image when dealing with both internal and external contacts
Organising lunches/breakfast for President and SLT when required
Complying with and promoting all relevant legal requirements & Smiths policies and procedures, including business ethics, data protection, Covid guidelines and health & safety
Any other duties deemed reasonable for the role
The Individual
Solid Executive Assistant experience of 5+ years
Good understanding of Office Packages, including Microsoft Outlook, Word, and Excel
Ability to manage conflicting priorities at the same time
Thrives on being helpful and getting the job done
Confident and articulate, knows when to push back, flexible in approach
Positive and approachable
Previous experience of SAP/Concur an advantage but not essential as training will be given
Education at degree level is an advantage
To find out more about life at Smiths Detection check out our LinkedIn page https://www.linkedin.com/company/smiths-detection/life/c58d0d07-ffe6-4a79-aa69-062062454d6d/and follow our story
Join us for a great career and competitive compensation & benefits whilst keeping the world a safer place.
Diversity & Inclusion
We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity. We have several employee-led Employee Resources Groups (women@work, Black Employees Network, Veterans, Pride Network) providing support, enhancing career development, and contributing to personal development in the work environment and beyond.
At no time during the hiring process will Smiths Detection, Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (www.smithsdetection.com/careers)or LinkedIn.
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