Job summary
Band 5- Senior Rota Coordinator, Womens and Children’s CSU’s hours per week
An exciting opportunity has arisen for a Senior Rota Coordinator role within the Women’s and Children’s Clinical Service Unit’s at Bradford Teaching Hospitals NHS Foundation Trust.
You will work in an administrative and managerial team liaising with Consultants, junior doctors and the wider teams.
This dynamic role involves the planning and coordination of medical staff in the Women’s and Children’s CSU’s. This will include rota management, participation in recruitment and selection, training, performance management and day to day management of all medical workforce rotas.
Main duties of the job
This role will lead on strengthening and developing further administrative practice within the CSU’s. The post holder must ensure the provision of high quality patient care by efficiently developing, implementing and co-ordinate medical staffing rotas and highlight any requirements for locum cover in a timely manner.
You will be responsible for producing data and reporting on the effectiveness of the rotas, ensuring all absence is recorded accurately and in a timely manner. You will have a daily overview of activities, anticipate problems and autonomously resolve situations expediently.
About us
This job involves working with and supporting the Service Managers within the specialities to provide a comprehensive administration service ensuring adequate cover is provided at all times.
Candidates should have the ability to work as a team and form professional relationships with multi-professional colleagues, an ability to work under pressure whilst being diplomatic, calm and proactive.
You will have a high standard of communication and interpersonal skills with the ability to work with staff at all levels. You will have enthusiasm, motivation and the ability to negotiate and influence. We require someone who will ensure we put our patients first to ensure the best patient experience.
Job description
Job responsibilities
Please read the Person Specification carefully before applying and ensure you meet at least the essential criteria.
The post will be subject to successful completion of a 6 month probationary period.
We can offer staff gymnasiums on hospital sites, subsidised restaurants, final salary pension scheme including life assurance cover and childcare facilities.
Job description
Job responsibilities
Please read the Person Specification carefully before applying and ensure you meet at least the essential criteria.
The post will be subject to successful completion of a 6 month probationary period.
We can offer staff gymnasiums on hospital sites, subsidised restaurants, final salary pension scheme including life assurance cover and childcare facilities.
Person Specification
Qualifications
Essential
- Educated to NVQ level 4/BTEC
- Diploma in Management or other supervisory /management qualification
- Evidence of on-going personal development
Experience
Essential
- Demonstrate previous involvement in staff recruitment and selection; training and development; managing performance and attendance management.
- Experience of analysing performance data and for identifying ways in which the service can be improved at a service, team and individual level.
- Experience of rota coordination, in a multi- disciplinary team and of multiple staff groups.
- Minimum 3 years’ administrative experience in the NHS
- Excellent communication skills and ability to negotiate and influence
Skills
Essential
- Strong working knowledge and proficient in the use of Microsoft packages, in particular Excel and Outlook
- Excellent written and verbal communication skills and able to present data in a way that is easy to understand
- Ability to build working relationships with multi professional teams and across CSU’s which support the delivery of the service.
- Ability to negotiate and influence whilst flexible and approachable
- Ability to problem-solve, prioritise and to work to deadlines
- Ability to motivate self, staff and improve individuals and team performance.
- Able to manage stressful situations and challenge decisions to ensure that patient needs are met.
- Being well organised with practical, log and analytical approach to work.
- Able to handle multiple streams of communication effectively, whilst ensure all are dealt within appropriate timeframes
- Ability to interpret and analyse activity and performance related data and to be able to consider a range of options for improving team performance.
- Diplomatic, calm and proactive
- Concentrate for prolonged periods of time showing high accuracy and level of attention to detail.
Knowledge
Essential
- Understanding of what the NHS Constitution means to you, and your responsibilities to the public, patients and colleagues.
- Understanding of the HR policies and process and their application within a team setting
- Understanding of Information Governance and Confidentiality
- Understanding of equality and diversity issues and how this affects patients, visitors and staff
Person Specification
Qualifications
Essential
- Educated to NVQ level 4/BTEC
- Diploma in Management or other supervisory /management qualification
- Evidence of on-going personal development
Experience
Essential
- Demonstrate previous involvement in staff recruitment and selection; training and development; managing performance and attendance management.
- Experience of analysing performance data and for identifying ways in which the service can be improved at a service, team and individual level.
- Experience of rota coordination, in a multi- disciplinary team and of multiple staff groups.
- Minimum 3 years’ administrative experience in the NHS
- Excellent communication skills and ability to negotiate and influence
Skills
Essential
- Strong working knowledge and proficient in the use of Microsoft packages, in particular Excel and Outlook
- Excellent written and verbal communication skills and able to present data in a way that is easy to understand
- Ability to build working relationships with multi professional teams and across CSU’s which support the delivery of the service.
- Ability to negotiate and influence whilst flexible and approachable
- Ability to problem-solve, prioritise and to work to deadlines
- Ability to motivate self, staff and improve individuals and team performance.
- Able to manage stressful situations and challenge decisions to ensure that patient needs are met.
- Being well organised with practical, log and analytical approach to work.
- Able to handle multiple streams of communication effectively, whilst ensure all are dealt within appropriate timeframes
- Ability to interpret and analyse activity and performance related data and to be able to consider a range of options for improving team performance.
- Diplomatic, calm and proactive
- Concentrate for prolonged periods of time showing high accuracy and level of attention to detail.
Knowledge
Essential
- Understanding of what the NHS Constitution means to you, and your responsibilities to the public, patients and colleagues.
- Understanding of the HR policies and process and their application within a team setting
- Understanding of Information Governance and Confidentiality
- Understanding of equality and diversity issues and how this affects patients, visitors and staff
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
UK Registration
Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
UK Registration
Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).
