Urgent requirement for a Project Support Administrator in the Manchester area, on an ongoing basis to start asap.

To support the effective and efficient functioning of programmes and projects within the scope of the Strategic Change Office (SCO) by providing high quality administrative and operational support for the Flexible Learning Programme. This role will require the ability to develop and deliver processes and procedures, as directed by the programme manager and programme governance bodies. The role holder may also provide project management support to projects, workstreams and working groups within the programme as required.

Key Responsibilities, Accountabilities or Duties

Develop and maintain effective project management processes to support the work of the initiatives in the Strategic Change Office applying knowledge and experience of SCO approaches. Key responsibilities include:

  • Set up and maintain key project documentation including the RAID log, benefits log, resource logs, action and decision log and project plans.
  • Track project metrics and actions including milestones, resources, and benefits.
  • Establish and deliver a process to collate and consolidate status reporting across the project, in liaison with colleagues.
  • Manage and deliver specific deliverables within the project, developing plans, reviewing processes, and preparing presentations, data analysis and reports, with the support of Project Managers.
  • Support the delivery of project workshops, assisting colleagues with facilitation and documenting outputs.
  • Monitor compliance to project management standards, processes and artefacts.
  • Develop and maintain a process for project document management.
  • Line manage/supervise project administrator(s), ensuring activities are co-ordinated and providing coaching, development and day to day management support.
  • Provide secretariat services for governance forums, organising project meetings, preparing meeting papers and collating minutes.
  • Provide general administrative support to the project team, including procurement, requisitions and purchase orders and organising meetings.
  • Ensure projects comply with policy across all project work, developing and promoting clear guidelines and liaising with relevant teams (e.g. Health & Safety, Equality, Diversity& Inclusion and Information Governance Office) to ensure adherence;
  • Post holders are required to familiarise themselves with the University’s Equality and Diversity policies and to actively support these;
  • Be aware of and work within the constraints of the University Health and Safety, Data Protection, and Confidentiality policies, bringing to the attention of management any issues arising;
  • To undertake such other duties as may be required commensurate with the level of responsibility of the role.
  • Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.