Job summary
We have an exciting opportunity for an experienced administrator who is looking to progress their career and gain experience in management to join BHRUT as an Apprentice Administration Co-ordinator. This role is based at Queen’s Hospital Medical Receiving Unit, to co-ordinate and supervise the ward clerk team, participate in sickness meetings and recruitment.
The role will work closely with the Matron, Admin Manager and Service Manager. As this is an apprenticeship position alongside the job role you will be completing the Level 3 Team Leader Apprenticeship with the BHRUT Apprenticeship and Career Hub. This involves workshops and written assignments.
Please carefully read the advert and Job Description before completing and submitting an application. Please ensure you clearly demonstrate how you meet the criteria in the person specification.
To be eligible for an Apprenticeship you must meet the following criteria:
You must be 16 years old or over
You must have the right to work in the UK (without restrictions)
You must have been permanently resident in the UK for the past 3 years
PLEASE NOTE: This post is initially offered as a fixed term contract, the post will become permanent on successful completion of the apprenticeship.
Applications are particularly welcome from people who have lived experience of the care system. We are committed to equal opportunities and keen to support our local communities.
Main duties of the job
The Apprentice Administration Coordinator will apply expert knowledge of defined policies and administrative procedures to provide supervision and leadership in the delivery of a high quality, effective and efficient administrative service for the acute assessment units ward clerk team; as well as provide personal assistant support to the Matrons and Service Manager.
The Apprentice Administration Coordinator is responsible for the creation of rosters for the assessment units ward clerk team, to ensure sufficient cover is provided.
About us
Under the leadership of our Chair Jacqui Smith and Matthew Trainer, our Chief Executive, we provide care for the residents of three of the most diverse London boroughs. More than half of our 7,500 strong workforce are from black, Asian and minority ethnic groups and most live in Barking and Dagenham, Havering and Redbridge. We also provide healthcare services to people in south west Essex, and specialist neurosciences services to the whole of the county.
Our services include all the major specialties of large acute hospitals, operating from two main sites – King George Hospital in Goodmayes and Queen’s Hospital in Romford. We also provide outpatient services at Brentwood Community Hospital, Barking Hospital, Loxford Polyclinic, and Harold Wood Polyclinic. We have two of the busiest emergency departments in London.
As we recover from Covid-19, we’re proud to be leading the way nationally in reducing the time our patients wait to get the treatment they need. The pandemic provided the drive forour teams to innovate and change.
We know we have more work to do to improve waiting times for urgent and emergency care, and our performance against the four-hour emergency access standard remains challenged, in comparison to many other London trusts.
We are particularly proud of our regional Neurosciences Centre; Radiotherapy Centre; Hyper Acute Stroke Unit; and dedicated breast care service at King George Hospital. We’re also pleased to be part of the NEL Cancer Alliance.
Job description
Job responsibilities
For further information on this role, please see the attached detailed Job Description and Person Specification.
The person specification listed below is not the full specification requirements for the role. Please ensure you review the full specification on the job description prior to submitting your application.
Applicants are advised to read all the information on the advert and the supporting information before completing and submitting an application. As you complete your application please ensure you clearly demonstrate how you meet the criteria in the person specification for this post by adequately completing the supporting information section of the application form.
All new staff appointed at the Trust are subject to a probationary period.
Job description
Job responsibilities
For further information on this role, please see the attached detailed Job Description and Person Specification.
The person specification listed below is not the full specification requirements for the role. Please ensure you review the full specification on the job description prior to submitting your application.
Applicants are advised to read all the information on the advert and the supporting information before completing and submitting an application. As you complete your application please ensure you clearly demonstrate how you meet the criteria in the person specification for this post by adequately completing the supporting information section of the application form.
All new staff appointed at the Trust are subject to a probationary period.
Person Specification
Education/ Qualifications
Essential
- oGood standard of general education including GCSE English & Maths (A-C Grade) or equivalent
Desirable
- oDiploma in Business & Administration level 2 or higher, or equivalent
Skills/ Abilities
Essential
- oExperience of administrative procedures and systems in use at BHRUT. Must be confident in using Careflow, IFit, HealthRoster, G4S.
- oAbility to prepare letters, newsletters, presentations, and reports to a high standard.
Desirable
- oKnowledge of SBS System
- oQualification in minute-taking
Experience/ Knowledge
Essential
- oPrevious experience in an administrative support role
Desirable
- oPrevious recruitment experience
Person Specification
Education/ Qualifications
Essential
- oGood standard of general education including GCSE English & Maths (A-C Grade) or equivalent
Desirable
- oDiploma in Business & Administration level 2 or higher, or equivalent
Skills/ Abilities
Essential
- oExperience of administrative procedures and systems in use at BHRUT. Must be confident in using Careflow, IFit, HealthRoster, G4S.
- oAbility to prepare letters, newsletters, presentations, and reports to a high standard.
Desirable
- oKnowledge of SBS System
- oQualification in minute-taking
Experience/ Knowledge
Essential
- oPrevious experience in an administrative support role
Desirable
- oPrevious recruitment experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
