Job summary
This role sits in the People Analytics & Systems Team within the People Division. The post-holder will support the team by providing high-level eRoster support to managers and employees ensuring the integrity of eRostering system is maintained to enable managers to undertake day to day workforce planning and support general management tasks such as sickness absence and annual leave. The post-holder will also need to ensure the security of the system is maintained through managing user-access and re-setting passwords.
Hybrid working is encouraged; some of the role involves face-to-face interactions with our people and therefore there is a requirement for the post-holder to work from the Corporate and Community Hub in Haggerston for at least 2 days per week (up to a maximum of four). Whilst you are working in the office you will need to cross-cover for those working at home in terms of the face-to-face interactions with our people.
Our Corporate and Community hub, at 6 Orsman Road, is an exciting new working space, which is open plan with the People Operational Directorate and Finance sharing a space, with two kitchenette areas. The space is modern and bright with floor to ceiling windows overlooking the canal. There are shared spaces for all building users to make use of including a communal lounge, dining space and roof terrace area.
Main duties of the job
Previous experience working with an eRostering system is preferred to undertake this role due to the busy nature of our team. You need to be someone who is organised and works well in a team. Although the post holder will have their own areas of responsibility in terms of managers to support, there will be an expectation to cross-cover for team members during times of absence (for example annual leave).
We need someone who can liaise with people from many different teams and will understand the importance of processes. We recognise that there is always room for improvement in our working practices and are open to ideas and different ways of working. Whilst there is always someone you can turn to for help, we would like someone who can show initiative to join our team and can look to solve problems on their own.
About us
Homerton University Hospital NHS Foundation Trust is a high performing and flourishing organisation serving the population of Hackney, East London, The City and beyond.
We are extremely proud of the fact that Homerton Hospital has recently attained the highest possible rating of “Outstanding” from the Care Quality Commission (CQC).
Our integrated Trust provides comprehensive hospital and community health services for its local population and a range of specialist services for a wider group of patients. In addition, the Trust manages services out of St Leonard’s Hospital and the Mary Seacole Nursing Home.
Homerton aims to ensure equality and value diversity, and we are committed to inclusion for all of our staff. This is reflected in our policies, our procedures and our People Plan. All of our staff are expected to embody our Trust values at all times.
We are also committed, through our Fair Recruitment Standards, to ensuring all applicants are treated fairly.
Homerton has a proud tradition of supporting and developing its staff, including its well regarded and valued nursing community, and all staff are able to take advantage of a great range of benefits.
Homerton is proud to have been included on the HSJ and Nursing Times Best Places to Work list.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s on this page.
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s on this page.
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Person Specification
Knowledge
Essential
- Knowledge of developments in the NHS generally and the workforce information agenda
- Knowledge and understanding of HR Information Systems, including HealthRoster and ESR.
- Understanding and experience of workforce information and the links to performance management.
- Knowledge/understanding of confidentiality issues & Data Protection
Desirable
- Advanced ECDL qualification or equivalent certification/ experience
- Experience and practical use of SQL
Other Requirements
Essential
- Ability to work flexibly
- Creative approach to problem solving
- Ability to work to a complex project plan, on own initiative and take full responsibility for completion of tasks
- Ability to work under pressure, prioritise work demands and to meet tight deadlines.
- Commitment to the Knowledge and Skills framework.
- Commitment to Equal Opportunities
- Demonstrate an understanding of Trust values
Education / Qualifications
Essential
- Foundation Degree / Diploma or equivalent experience/qualification.
- evidence of continuing personal development
Desirable
- Accreditation from the Allocate Academy
Skills/Abilities
Essential
- High attention to detail and accuracy
- Well-developed verbal and written communication skills.
- Advanced level of competence with Microsoft Excel.
- Numerate and logical thinker
- Ability to work collaboratively with other departments
- Team working skills
Experience
Essential
- Experience in working with an E-Rostering system
- Experience of working with and analysing datasets
- experience gained within a relevant department within the NHS.
- experience as an Workforce Information Assistant or equivalent providing advice and support to managers and staff
- Project support experience.
Desirable
- Experience of keeping records, producing reports and establishing office systems, including setting up and maintaining databases
Person Specification
Knowledge
Essential
- Knowledge of developments in the NHS generally and the workforce information agenda
- Knowledge and understanding of HR Information Systems, including HealthRoster and ESR.
- Understanding and experience of workforce information and the links to performance management.
- Knowledge/understanding of confidentiality issues & Data Protection
Desirable
- Advanced ECDL qualification or equivalent certification/ experience
- Experience and practical use of SQL
Other Requirements
Essential
- Ability to work flexibly
- Creative approach to problem solving
- Ability to work to a complex project plan, on own initiative and take full responsibility for completion of tasks
- Ability to work under pressure, prioritise work demands and to meet tight deadlines.
- Commitment to the Knowledge and Skills framework.
- Commitment to Equal Opportunities
- Demonstrate an understanding of Trust values
Education / Qualifications
Essential
- Foundation Degree / Diploma or equivalent experience/qualification.
- evidence of continuing personal development
Desirable
- Accreditation from the Allocate Academy
Skills/Abilities
Essential
- High attention to detail and accuracy
- Well-developed verbal and written communication skills.
- Advanced level of competence with Microsoft Excel.
- Numerate and logical thinker
- Ability to work collaboratively with other departments
- Team working skills
Experience
Essential
- Experience in working with an E-Rostering system
- Experience of working with and analysing datasets
- experience gained within a relevant department within the NHS.
- experience as an Workforce Information Assistant or equivalent providing advice and support to managers and staff
- Project support experience.
Desirable
- Experience of keeping records, producing reports and establishing office systems, including setting up and maintaining databases
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
