Role Purpose Work within the UK Finance team for Property & Facilities Management, supporting the end-to-end revenue, billing, and debt collection process. The role will also support the wider finance team with projects where required. Key Responsibilities

  • Facilitation and co-ordination of the fee forecasting process
  • Supporting the Finance Business Partnering team with the monthly revenue accrual reconciliation process for all regions 
  • Working with business leaders in the approval and raising of Property Management fees
  • Supporting the contract fee (fixed and variable) and ad-hoc fee raising process, responsible for managing the correct approval routes and timely raising of income during the year and especially through the year-end process where accruals are to be prioritised and tracked for invoicing
  • Maintenance of the contract fee process, controlling the addition, deletion and amendments of fee income and projects
  • Reconciliation and coding of inter-company invoices (receipt and payment side of transaction)
  • Resolving monthly audit queries being the conduit pipe between the business and internal and external auditors
  • Governance and correcting of income for amendments highlighted by internal stakeholders
  • Maintain invoice processing backlog and ensure all queries cleared using various systems (example: PeopleSoft and K2)
  • Actively working with other members of the finance team and the wider business to collect outstanding debt
  • Manage queries to resolution through investigation, reconciliation and escalation
  • Checking labour allocations for all teams at each month-end
  • Ad hoc projects and reporting support as required from the wider team
  • Oversight and facilitation of the PM Contract mailbox and Variable Fee mailbox

    • Person Specification/Requirements

  • Good interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority
  • Excellent communication skills, both verbally and in writing
  • Maintains a positive attitude towards routine tasks
  • Exceptional organisational skills to prioritise, in a high paced environment
  • Accurate and exceptional attention to detail
  • Pro-active and enjoys working autonomously and as part of a wider team
  • Strong data interrogation and analysis skills
  • Confident and assertive where required
  • Team player who deals effectively with colleagues and clients
  • Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
  • Ability to remain calm under pressure
  • Ability to achieve targets and strive for continual improvement

    • Skills Required

  • Experience on operating PeopleSoft would be advantageous but not essential
  • Proficient with Microsoft Excel, including the use of Pivot Tables, Vlookups, etc.
  • Experience using other Microsoft Office applications (incl. Word, PowerPoint, MS Outlook).
  • Ability to deal with multiple systems for debt management and query resolution purposes.
  • Property knowledge would be advantageous
  • Experience of working in high transactional environment

    • EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.