Job summary

Provide a comprehensive service to support the Equality, Diversity and Inclusion Lead at Cwm Taf Morgannwg University Health Board (CTMUHB) in the organisation and planning of duties and workload, which supports service delivery.

The post holder will be responsible for the day-to-day running of the Equality, Diversity & Inclusion function and will ensure that the business is managed effectively and efficiently.

The post holder will handle highly confidential and sometimes very contentious and sensitive information of a personal, financial and political nature and will therefore be relied upon to observe and comply with specific and implied confidentiality rules and policies.

The post holder will work collaboratively with colleagues to develop and deliver a range of initiatives associated with employee experience and workplace well being and will support the implementation of a selection of projects.

Set up and maintain robust information reporting systems which will enable the production of progress reports and other documentation as requested.

The post holder is expected to work flexibly to support the Head of Organisational Development, and assist and support other colleagues if required this includes working as part of a team within the People Directorate providing cover as required.

Main duties of the job

Are you are an experienced, approachable and hard-working Administrator with a commitment to making a difference to the staff who work at Cwm Taf Morgannwg University Health Board?

We are looking for an individual with excellent administrative and communication skills to join our small, yet pivotal, Equity, Diversity and Inclusion (ED&I) Team, based at Pontypridd Cottage Hospital in Pontypridd with the expectation to be flexible and travel depending on service need.

You will primarily be responsible for the day-to-day running of the ED&I function and will ensure that the business is managed effectively and efficiently.

You will also deal with queries from a multitude of sources with compassion and professionalism; collaboratively with colleagues to develop and deliver a range of initiatives associated with ED&I and will support the implementation of these projects.

You will work closely with all team members to ensure efficient completion of all admin duties and delivery of excellent patient care. You will need to be reliable, flexible and well-organised with strong communication, IT and time management skills

We really welcome a conversation with you before you apply so please get in contact with one of the team from the details below.

We are actively promoting and encouraging people from minoritised groups to apply for this post.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

We live by our core values:

  • We listen, learn and improve
  • We treat everyone with respect
  • We all work together as one team

We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve

Date posted

19 March 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£23,949 to £26,282 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

110-AC098-0323

Job locations

Pontypridd Cottage Hospital

The Common

Pontypridd

CF37 4AL

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications

Essential

  • Vocational Level 3 or equivalent level knowledge and experience of a range of administrative processes, organisational policies and management procedures, acquired through training and experience in administration roles at a similar level
  • Minute taking qualification
  • Possess proficient typing skills to 60 wpm or equivalent, RSA III typing skills or word processing qualification
  • Proficient in the use of Microsoft Packages ECDL

Experience

Essential

  • Previous experience in an administrative or secretarial role
  • Experience of managing formal meetings including preparation of agendas, collation of reports and minute taking
  • Proficient typing skills and experience of all Microsoft Office Packages
Person Specification

Qualifications

Essential

  • Vocational Level 3 or equivalent level knowledge and experience of a range of administrative processes, organisational policies and management procedures, acquired through training and experience in administration roles at a similar level
  • Minute taking qualification
  • Possess proficient typing skills to 60 wpm or equivalent, RSA III typing skills or word processing qualification
  • Proficient in the use of Microsoft Packages ECDL

Experience

Essential

  • Previous experience in an administrative or secretarial role
  • Experience of managing formal meetings including preparation of agendas, collation of reports and minute taking
  • Proficient typing skills and experience of all Microsoft Office Packages

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .

Additional information

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .