3768 – Admin Assistant Job Vacancy in South Tyneside, England, UK

Job summary

An exciting opportunity is available to join our Estates and Facilities Department in ourbusy administration team. The role holder will assist with the provision ofsecretarial, administrative, clerical and data input services to the Estatesand Facilities Department, and also assist with the control of the EstatesDepartment stores, providing an efficient supplies service for all BFS staff. Carryingout general clerical and administration duties, using a wide range of computernetwork systems for the Estates and Facilities management team and the widercommunity.

Main duties of the job

Duties /benefits include:

Receptionduties, including delivery of local inductions to contractors and othervisitors to the hospital

HelpdeskServices (for the Portering Service and Maintenance/Repair Services to thehospital)

Databaseexperience desirable, but training can be provided

Arrangingmeetings, preparing papers and minuting meetings

Databaseknowledge/experience desirable, but training can be provided

Flexibleworking arrangements available, working as part of a rota Monday Friday (noweekend working)

Participationin a non- contractual attendance bonus scheme of up to a £1000 per annum

StaffHealth & Wellbeing benefits

NHSDiscounts available to staff

The postholder will be largely responsible for planning andprioritising own workload, having the ability to change from one activity toanother, dealing with regular interruptions/emergencies. Also dealing withvisitors and incoming calls to the department over the telephone and face toface queries of a routine nature from a wide range of staff groups, includingthe stores department, with responsibility for issuing and receiving stock backinto the store, tools and equipment on loan and ensuring that the recordingprocedures are maintained.

Fulltraining will be provided, and opportunities to develop in this role.

About us

Operating as a Wholly OwnedSubsidiary to Barnsley Hospital NHS Foundation Trust, BFS has over 40 yearsheritage in providing high quality estates, facilities, procurement servicesand Outpatient pharmaceutical services to the healthcare sector. With a turnover of over £50m per annum, wetake pride in our people, the quality of our work and in making financialcontributions back into the NHS, supporting our patients and staff to deliverfront line patient services.

BFS arepassionate about providing essential facilities and healthcare supportservices. Our highly skilled and experienced leading professionals take pridein what they do, delivering world-class services and best-in-class NHSstandards.

We believe in our people, and our ethos is to put our customers and teamat the heart of everything we do.

Our vision is toprovide quality essential services, growing for the ultimate benefit of publichealthcare and beyond.

Barnsley Hospital NHSFoundation Trust and Barnsley Facilities Services (BFS) are committed topromoting equality of opportunity and fair treatment to all applicantsregardless of race, nationality, ethnic origin, gender, marital status, mentalor physical disability, religion or belief, sexual orientation, age oroffending history.

The cost of the DBS(criminal records check) will be met by the successful candidate(s) throughsalary deduction.