Job summary
Band 2, Fixed Term 12 months
The Digital Records Service is looking for a Records Management Administrator. The individual will support with tasks such as quality checking scanned medical records, preparing records for scanning and boxing records to be sent off site for scanning.
Main duties of the job
The post holder will work closely with Scanning Co-ordinators, Patient Admin Co-ordinators, Access to Records Administrators, and the Deputy Records Manager. They will need to be enthusiastic and consistently demonstrate and work in accordance with the Trust Values in all aspects of this role.
About us
GOSH is committed to recruiting the best person for the job, based solely on their ability and individual merit as measured against the criteria for the role; through a process that is fair, open, consistent and free from bias and discrimination.We are committed to being a diverse and inclusive employer and foster a culture where all staff are valued, respected and acknowledged. All applicants will receive consideration for employment without regard to race, colour, national origin, religion, sexual orientation, gender, gender identity, age, disability status or length of time spent unemployed.We particularly welcome applications from BAME communities, people with disabilities and/or long-term health conditions and LGBT+ community members.We have policies and procedures in place to ensure that all applicants and employees are treated fairly and consistently. We are proud to be accredited as a Disability Confident Employer, a member of Business Disability Forum and a Stonewall Diversity Champion.We have active and Executive supported BAME, LGBT+ and Allies, Disability and Long-Term Health Conditions and Women’s staff networks. Staff networks are employee-led groups formed around interests, issues and a common bond or background. Staff network members create a positive and inclusive work environment at Great Ormond Street Hospital by actively contributing to the Trust’s mission, values and efforts specific to inclusion. All of our staff networks are open to any employee.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Values
Essential
- Gosh Values
- Experience of working as part of a diverse team.
- Experience of contributing to an inclusive workplace culture.
Academic/Professional qualification/Training
Essential
- GCSE or equivalent in English and Maths
Desirable
- Computer qualifications e.g. AMSPAR
- Apprenticeship/NVQ level 3 in Administration or equivalent, (or commitment to undertake)
- A degree or equivalent experience in an NHS or customer service environment
- Further customer service / administration
Experience/Knowledge
Essential
- Experience in an administration role
- High quality customer service skills
- Able to liaison effectively with all levels
Desirable
- Knowledge of the Data Protection Act 2018 and the Caldicott Principles
- Prior NHS experience
- Knowledge of computerised Patient Information Management Systems
Skills/Abilities
Essential
- Excellent ICT skills including Microsoft Outlook, Word, Excel, Database
- Ability to organise and prioritise own workload in line with specified deadlines
- Ability to work independently or as part of a team
- Ability to communicate clearly and professionally with all levels of the organisation
- High quality customer service skills and focus
- Ability to multi-task
- Ability to work under pressure and prioritise own workload effectively
- Follow written procedures accurately within a set timeframe
- Attention to detail with ability to accurately check correspondence, scanned docs
Desirable
- Willingness to learn and develop in a challenging environment
Person Specification
Values
Essential
- Gosh Values
- Experience of working as part of a diverse team.
- Experience of contributing to an inclusive workplace culture.
Academic/Professional qualification/Training
Essential
- GCSE or equivalent in English and Maths
Desirable
- Computer qualifications e.g. AMSPAR
- Apprenticeship/NVQ level 3 in Administration or equivalent, (or commitment to undertake)
- A degree or equivalent experience in an NHS or customer service environment
- Further customer service / administration
Experience/Knowledge
Essential
- Experience in an administration role
- High quality customer service skills
- Able to liaison effectively with all levels
Desirable
- Knowledge of the Data Protection Act 2018 and the Caldicott Principles
- Prior NHS experience
- Knowledge of computerised Patient Information Management Systems
Skills/Abilities
Essential
- Excellent ICT skills including Microsoft Outlook, Word, Excel, Database
- Ability to organise and prioritise own workload in line with specified deadlines
- Ability to work independently or as part of a team
- Ability to communicate clearly and professionally with all levels of the organisation
- High quality customer service skills and focus
- Ability to multi-task
- Ability to work under pressure and prioritise own workload effectively
- Follow written procedures accurately within a set timeframe
- Attention to detail with ability to accurately check correspondence, scanned docs
Desirable
- Willingness to learn and develop in a challenging environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
