Derbyshire Healthcare is unable to sponsor international applicants in this role. You can find out more about how you can work in the UK by visiting Work in the UK – GOV.UK (www.gov.uk)
This is a unique and exciting opportunity for a highly experienced administrator to support the People and Inclusion senior management team and provide a comprehensive and confidential administrative service, assisting with organising the managerial workloads of the team.
This is an integral role within the team, working extremely closely with the Deputy Director of People and Inclusion, Divisional People Leads and the Equality, Diversity and Inclusion Team to provide administrative support. The successful applicant will be reliable and a highly organised individual who can thrive in a busy team at the heart of the Trust.
You will be a self-starter and expected to work on your own initiative with limited supervision, resolve problems and work independently.You will need to establish a positive and proactive relationship withcolleagues within the organisation and the wider People Services function, as part of the Joint Venture Agreement between Derbyshire Healthcare and Derbyshire Community Services NHS Foundation Trusts.
Main duties of the job
You will be responsible for developing a positive working relationship; proactively responding to the People and Inclusion Teams busy workloads by building up trust and confidence in you and your work andyou will be required to prioritise and plan your work effectively.
This is a varied role, and you will also provide administrative support to the Equality, Diversity and Inclusion Team and support with the work of the staff network groups.
You must be a clear and confident communicator, using tact and diplomacy when required with a proven track record of providing excellent personal assistant support, drawing upon your significant experience in this area whilst maintaining confidentiality.
It is important that you are experienced in diary management, managing and co-ordinating the preparation of agendas, taking formal minutes and typing and distributing documents and reports. Excellent IT skills and the ability to use different computer systems and databases is a major requirement of the role.
You will work closely with another Administrative Officer therefore it is important that you are able to establish an effective working relationship with your colleague and co-ordinate the administrative support to the team effectively and in a timely way. You will also be required to provide cover for your colleague and the PA for the Director of People and Inclusion during periods of leave.
The role will be working for part of the time at the Kingsway Hospital Site and part of the time at home. We are therefore seeking applicants that can fulfil this requirement. There may be occasions when you may be required to travel to other Trust sites to support the team.
Join ‘Team Derbyshire Healthcare’ and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people’s lives’.
CQC rated us as ‘GOOD’ overall, commenting on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.”
- Commitment to flexible working where this is possible
- 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years’ service
- Yearly appraisal and commitment to ongoing training
- Generous NHS pension scheme
- Good maternity, paternity and adoption benefits
- Health service discounts and online benefits
- Incremental pay progression
- Free confidential employee assistance programme 24/7
- Access to our LGBTI+ network, BAME Network and Christian Network
- Health and wellbeing opportunities
- Structured learning and development opportunities
08 February 2023
Agenda for change
£23,949 to £26,282 a year pa
Kingsway Hospital Site
Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account
If this sounds like the role for you, we would like to hear from you. When applying please state your relevant knowledge, skills and experience against the areas outlined in the job description and person specification.
- RSA III / OCR Typewriting/word processing/equivalent typing or word processing qualification or demonstrable experience (which will normally equate to 3 years)
- GCSE grade C or equivalent in English
- Supervisory skills/training
- To be aware of the importance of equality, diversity and rights in line with the Trust’s Vision and Values
- Sound knowledge of confidentiality in line with the Data Protection Act and national/local guidelines
- Knowledge of secretarial or administrative procedures and systems, the majority are non-routine acquired through training and experience to vocational level 3 or equivalent. (This will normally equate to 2 years)
- Proficient in computer skills, EDCL or equivalent in a variety of software programmes including Microsoft Outlook, Word, Excel and PowerPoint, Publisher and Visio
- Excellent organisational, prioritisation skills, with ability to effectively liaise with other staff and teams
- Excellent interpersonal skills by being a team player, but must be able to work on own initiative