Job Title Apprentice Legal Secretary Closing Date 28-Feb-2023 Position Full Time – Fixed Term Business Entity Gateley Legal Department Residential Development Location Guildford – United Kingdom Job Type Apprentices Description

Gateley is a legal and professional services group, with over 580 professional advisers. We support more than 5,700 active clients, ranging from FTSE 100 companies to private individuals, in the UK and beyond.

The Role

We have an exciting opportunity to recruit a talented Apprentice Legal Secretary to join our Residential Development team in Guildford. This is an excellent opportunity to gain some hands-on legal administration experience alongside a supportive team of legal secretaries and fee earners up to Partner level.

We will provide full training and support for this position, including allocating a dedicated supervisor and mentor to the successful candidates.

The successful candidate will study towards the Level 3 Business Administrator apprenticeship standard. Applicants must not have a qualification in a similar subject at the same level or above.

The role will develop with training and experience, but we expect the successful candidate to be involved with assisting fee earners in some of the below aspects:

  • Typing and drafting correspondence
  • Amending documents
  • Booking meetings (occasional)
  • Assisting with and drafting bills
  • Arranging and booking travel and accommodation (occasional)
  • Opening, maintaining and closing files
  • Archiving files and dealing with Deeds Storage/preparing deeds packets
  • Updating and maintaining databases
  • Scanning and preparing documentation
  • Audio typing & collating of tapes
  • Filing
  • Scanning/photocopying
  • Printing
  • Organise couriers when needed
  • Cover reception lunch if needed
  • Taxi bookings (if reception unavailable)
  • Diary Management (occasional)
  • Hand deliveries when necessary
  • Working on Land Registry Portal applying for Office Copies, Documents and carrying out Index Map Searches.
  • Carrying out Property Searches
  • Preparing Report Documentation
  • Setting up data rooms and uploading documentation to them
  • To be aware of and comply with the company’s policies and procedures
  • Key Skills & Experience

    Our successful candidate will need to have at least five GCSE’s graded A* – C/9 – 4 or equivalent. He/she will demonstrate the following attributes:

  • strong communication skills both written and verbal
  • the ability to work as part of a team
  • ability and willingness to learn
  • attention to detail
  • strong organisational skills
  • good IT skills
  • discretion and professionalism
  • to be aware of and comply with the company’s policies and procedures
  • The Benefits

    All apprentices take part in our Apprentice Development Programme upon joining Gateley. The programme will enable you to network with our wider cohort of apprentices and develop new skills to progress your career.

    Our My Flex comprehensive rewards package includes options covering annual leave (and the benefit of purchasing extra days), cycle to work, critical illness benefit, employee assistance programme, group personal pension, health care, season ticket loan and many more benefits (grade dependent). Finally, with Perks at Work/Home you can select a host of retail benefits that suit your needs alongside a Community Online Academy, free courses for all from fitness to coding to languages to hip hop dance.

    We are Gateley

    We are forward thinking and straight talking, our approach is to find solutions to the problems that our clients face. Gateley is a legal and professional services group, we are a group of formidable experts in all areas of law and business. Passionate problem solvers, we get our kicks from finding the right answers and getting our legal and business clients where they need to be. We support more than 5,700 active clients, ranging from FTSE 100 companies to private individuals, in the UK and beyond. Being part of Gateley is not just about the expertise that you bring; it’s about attitude too.

    The ‘Gateley Story’ is the story of our people and our culture. It is what has got us to where we are today as a successful business and it’s the driving force behind the Gateley Team Spirit and the values that have shaped it. We have a set of shared internal values that capture what the Gateley Team Spirit is, and this includes five elements that bind us all together as one Gateley: Ambitious for Success, Forward Thinking, Room to Breathe, Trusted to Do and Working Together. Every year across the group, we recognise members of our team that have gone and above and beyond and have lived these shared values. They are recognised at our annual Gateley Team Spirit awards.

    Diversity, Inclusion and Wellbeing

    We are a Responsible Business and diversity inclusion and wellbeing are important aspects of Gateley’s culture and values. We recruit talented people from a diverse range of backgrounds and cultures, providing equal opportunities for all to join our team regardless of age, sex, race, sexual orientation, disability, or culture.

    We create an exciting and rewarding place to work that aims to fulfil everyone’s potential and together to achieve personal and business goals. We offer flexible working patterns to help our staff achieve a good work/ life balance and we encourage candidates seeking flexibility in their next role to apply for any of our vacancies.

    We are proud to have been recognised by The Law Society as gold standard for our Diversity and Inclusion Charter and to be Stonewall Diversity Champions.