Practice Area/Department Human Resources and Recruitment PQE Level N/A Description

Accessibility statement: If individuals have any accessibility issues when reviewing this document, please notify a member of the Travers Smith HR team so that the document can be provided in an alternative format.

Travers Smith

An award-winning international law firm. We build lasting relationships with public and private sector clients. It is Travers Smith’s purpose to provide the very highest quality of service to our clients whilst enabling our people to achieve professional fulfilment in a supportive, inclusive and enjoyable working environment.

Human Resources

The HR team has been undertaking an exciting period of transition where the need for greater strategic HR steer in relation to the Firm’s ‘People Agenda’ has been identified by key senior stakeholders. The team continues to strive for excellence in delivering HR solutions that are both pragmatic and efficient, while focusing on forward thinking and evolving with the changing needs of the business.

HR provides support to all Legal and Business Services departments, with a direct link into the partnership through the Chief People Officer, who reports into the Managing Partner. As the Firm grows its business and looks to ensure a competitive advantage, the partnership has made the conscious decision to draw on the knowledge and expertise of a professional HR function that will provide commercial and practical advice to help engage, develop, recruit, and retain the best talent.

There is a shared importance placed on developing and progressing as a team as well as enhancing individual skillsets across the team that align to aspiration and potential.

The Role

The HR Administrator will work alongside three other HR Administrators, and one HR Assistant. The role will support the integral elements of the HR function such as the on-boarding processes, candidate screening and other key points within the employee life cycle and HR operations specifically within our practice areas. In addition, there will be an opportunity to get involved in HR projects as the team continues to align support to meet the strategic needs of the business.

Key Responsibilities

  • Proactively support the on-boarding process across the firm for all new joiners.
  • Dealing with third party screening companies in regard to pre-screening checks.
  • Meeting and communicating with new joiners, specifically right to work checks, passport and other necessary in-person checks.
  • Support HR team members with the organisation and delivery of onsite (fortnightly) induction sessions.
  • Work with the HR Business Partners to develop plans for key talent initiatives and succession planning.
  • Provide support to the HR Business Partners in relation to ER matters, such as drafting Occupation Health referrals and the production of relevant documentation.
  • Provide support to the HR Business Partners in relation to HR policy and process e.g. alternative working requests.
  • Scribe for disciplinary/grievance meetings.
  • Design and draft non-standard correspondence.
  • Ensure all right to work information is entered into the HR system and additional files in a timely and accurate manner.
  • Ensure all Visa and immigration records are kept up to date and maintained.
  • Assist with Visa applications when required.
  • Assist the HR Business Partners in the management of the maternity, paternity and shared parental leave and all accompanying paperwork.
  • Support the HR Business Partners and the Reward and Benefits Specialist with the annual pay review.
  • Administer and advise on employee benefits, including private medical and gym memberships.
  • Take ownership for responding to general queries from internal and external sources.
  • General administration and maintenance of employee records both electronically and paper personnel files.
  • Ad hoc project work when required.
  • Key Stakeholders

  • Head of HR’s
  • HR Business Partners
  • Skills and Experience

  • Minimum of six months HR experience gained in the legal sector or other professional services firm.
  • CIPD qualified advantageous, but not essential.
  • Organised with a proven ability to manage a demanding workload.
  • A high level of written ability with prior experience in utilising writing skills.
  • Proactive and pragmatic in approach with a willingness to develop and take on responsibility.
  • Excellent interpersonal skills both in interacting with a team and in delivering HR support to internal clients.
  • An appreciation and demonstration of high-quality work and good attention to detail.
  • Ability to work at speed and balance a wide range of activities at any one time and at short notice.
  • Committed, enthusiastic and innovative.
  • Flexible and resilient with good problem-solving skills.
  • Good level of IT literacy and numeracy skills.
  • Strong academics including a degree or equivalent, in Human Resources or a related discipline.