Job summary
Specialist Frailty- Medicines Management Administrator
Pharmacy workforce – Medicines Management Administrator for Medicines Optimisation in Care Homes Team
Department: Medicines Management Department
Locations: Brighton General Hospital
Salary: Administrator- Frailty: NHS AfC Band 3 – 37.5 hrs per week
Main duties of the job
The role: As the Administrator to the MOCH services you will provide administrative support to the MOCH pharmacy teams who work to ensure care home residents achieve the best outcomes from their medication. You will support the MOCH teams in the effective day-to-day running of the service. The MOCH teams work closely with Care Homes and Primary Care (e.g., GPs and community pharmacists). You will work effective in supporting the MOCH teams.
The person: We are looking to appoint an enthusiastic, committed, and self-motivated individual who wants to support our MOCH teams in delivering an excellent service to care home residents. You will need to be able to prioritise work and support the team in the recording key performance indicators to demonstrate the difference made to patient care and patient outcomes.
The skills: You must be organised, a good communicator and be able to develop strong working relationships across the MOCH teams. You must be able to support the teams in the day-to-day running of the service including having strong IT skills. An ability to be self-motivated and to learn and manage your workflow is a prerequisite.
Your role will be based at Brighton General Hospital but may require travel across the geographical areas to support the teams.
Working hours are Monday to Friday.
About us
Sussex Community Foundation NHS Trust (SCFT) are the largest provider of community NHS healthcare in Sussex, with a substantial Medicines Management Department led by our Chief Pharmacist. Our Medicines Management Department provides opportunities for continued learning / CPD and supervision, with education supervisors supporting training for cross-sector Pharmacy Technician trainees and Clinical Pharmacists.
Our Medicines Optimisation in Care Homes (MOCH) Teams are embedded within our Medicines Management Department, and have access to our wider NHS Trust infrastructure, including organisation development and training opportunities, and employee benefits such as Occupational Health Team, Staff Networks (BAME, Disability and Wellbeing, LGBT+, and Religion and Belief), Carers Support, workplace Nurseries with subsidised staff rates, Pool cars and bikes, and Employee Assistance Programme.
SCFT already have established MOCH Teams in parts of East and West Sussex, and are seeking to expand to cover all of Sussex. Our MOCH Teams consist of specialist pharmacy staff who support care homes and their residents to achieve best outcomes from medications. They do this by reviewing medications with individual residents / carers and providing guidance on medicines use, supply and management of medicines within the care homes.
Job description
Job responsibilities
The Medicines Optimisation in Care Homes (MOCH) Service is embedded within our Medicines Optimisation Department and provides specialist pharmacy staff who support care homes and their residents to achieve their best outcomes from their medication.
The postholder will provide administrative support to the service to ensure the effective day to day running and outcomes for care home residents.
Our MOCH Teams are core members of the Enhanced Health in Care Home Multi-Disciplinary Teams, working at PCN level with Care Homes, Care Home Matrons, GP Practice teams, Community Pharmacies, Social Services, Acute hospitals, CQC, and many others involved with care home residents and their medicines.
For the job description and main responsibilities please see attached job description and person specification.
Job description
Job responsibilities
The Medicines Optimisation in Care Homes (MOCH) Service is embedded within our Medicines Optimisation Department and provides specialist pharmacy staff who support care homes and their residents to achieve their best outcomes from their medication.
The postholder will provide administrative support to the service to ensure the effective day to day running and outcomes for care home residents.
Our MOCH Teams are core members of the Enhanced Health in Care Home Multi-Disciplinary Teams, working at PCN level with Care Homes, Care Home Matrons, GP Practice teams, Community Pharmacies, Social Services, Acute hospitals, CQC, and many others involved with care home residents and their medicines.
For the job description and main responsibilities please see attached job description and person specification.
Person Specification
Qualifications and/or professional registration
Essential
- General standard of education to GSCE level or equivalent
- NVQ level 2 or equivalent (health and social care or business administration) or be willing to undertake
Desirable
Experience
Essential
- Recent secretarial or administrative experience
- Evidence of consistent pattern of learning from education, training and experience
- Experience of typing and producing documents e.g., letters and reports
Desirable
- Experience of development and management of filing systems
- Experience of working in a health or social care setting
- Experience of data inputting, databases, spreadsheets
- Experience of ordering supplies and maintaining stock
Skills and knowledge
Essential
- Able to use time effectively and prioritise work through good organisational skills
- Able to maintain confidentiality and deal with sensitive information
- Able to use recognised IT packages e.g., Microsoft Office including Excel
- Able to use of IT systems and keyboard skills including accurate data recording skills
- Able to use strong interpersonal skills and appropriate empathetic and tactful manner
- Able to communicate effectively with customers, carers and health and care specialist services and colleagues
- Able to work effectively as individual but also as part of larger team
Other requirements
Essential
- An understanding of the principles of equal opportunities in relation to staff and patients
- Willingness to undertake training to develop within the role
Desirable
- Flexible working
- Car driver (Valid Driving License for use in the UK)
Person Specification
Qualifications and/or professional registration
Essential
- General standard of education to GSCE level or equivalent
- NVQ level 2 or equivalent (health and social care or business administration) or be willing to undertake
Desirable
Experience
Essential
- Recent secretarial or administrative experience
- Evidence of consistent pattern of learning from education, training and experience
- Experience of typing and producing documents e.g., letters and reports
Desirable
- Experience of development and management of filing systems
- Experience of working in a health or social care setting
- Experience of data inputting, databases, spreadsheets
- Experience of ordering supplies and maintaining stock
Skills and knowledge
Essential
- Able to use time effectively and prioritise work through good organisational skills
- Able to maintain confidentiality and deal with sensitive information
- Able to use recognised IT packages e.g., Microsoft Office including Excel
- Able to use of IT systems and keyboard skills including accurate data recording skills
- Able to use strong interpersonal skills and appropriate empathetic and tactful manner
- Able to communicate effectively with customers, carers and health and care specialist services and colleagues
- Able to work effectively as individual but also as part of larger team
Other requirements
Essential
- An understanding of the principles of equal opportunities in relation to staff and patients
- Willingness to undertake training to develop within the role
Desirable
- Flexible working
- Car driver (Valid Driving License for use in the UK)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
