Hunter Merrifield are working with this great charity in their search for an Administrator to support the Operations Manager. The charity works alongside Trust hospitals to support core excellence and fund world-leading medical research!
The purpose of this role is principally to support the Operations Manager and the wider team across a varied range of administrative duties. This will be as general administrator including working with their database, and office and facilities management as their office manager/receptionist!
Full-time, 37.5 hours per week, flexible working
Permanent position
Location: Central London (hybrid working arrangement – minimum 2 days per week in the office)
General office administration
Handle all incoming and outgoing post
Maintain office equipment and supplies and manage invoices
Taking donations to the bank and completing corresponding financial paperwork
Providing day to day support on technology e.g. laptops, office AV systems and printers
Undertake reception roles – take/forward switchboard calls, manage reception email account and organise hospitality for visitors
Management of the reception mailbox; ensuring emails are forwarded/actioned in a timely manner
Ensure the photocopier and other equipment in the post room is in working order
Order stationery and supplies and manage respective suppliers, including checking, coding and submitting invoices
Manage office oyster cards, recycling of paper, etc
Manage office telephony system and act as first of point of call for queries relating to telephony system
Ensure meeting rooms are kept tidy at all times
Admin projects as directed by the COO, Operations Manager or other members of the Senior Management Team.
Facilities management
Daily inspection of the office areas to ensure cleaning is up to required standards and all facilities are in working order
Oversee office cleaning supplier and ensure that the service is delivered in line with agreement
Maintaining health & safety standards alongside Operations Manager with advice from H&S consultants
Liaise with facilities suppliers and arrange for repairs to fixture and fittings
Liaise with main reception desk for general office management
Act as point of contact between the Charity and the landlord’s managing agent for day to day management on general building related issues
HR administration
Recruitment of new staff, onboarding and induction processes
Liaising with IT for new starter hardware and desk setup
Monitoring of staff office attendance and leave (WhosOff platform)
Administration for starters/leavers
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
