This is an amazing new role for one of our trusted clients for specialising in fleet management software. This is a hybrid position based out of Manchester, where the Bid coordinator will lead all bids both private and public and generate business growth. This is an incredible opportunity to join an international company looking to develop and improve your skill-set.

The role will involve leading all activities associated with a client bids and tenders making sure the company maintains and grows the current win ratio. The Bid Coordinator leads a virtual multi-disciplinary team to deliver high quality, commercially strong tender responses that are submitted on time and on budget.

In this role you are responsible for continual improvement, updating and growing bid process documentation and ensuring the library of resources available is of the highest quality to reduce time to complete responses while growing the quality of the response.

The Main Duties:

  • Monitor Portals for opportunities either pre-identified by the Sales team or new opportunities from client base
  • Engage with the market at industry events, specifically around procurement and paths to procure. Build up a network of contacts within this field to ensure the company is always ahead of procurement practices.
  • Drive early bid/no bid decisions by preparing a full overview of the opportunity, competition, background, pricing.
  • Present to the bid team at a bid/no bid meeting no later than 4 working days after an opportunity has been identified.
  • Develop and achieve sign off for win strategies and power positions. Lead the creation of win strategies and power positions alongside the sales lead, gaining input from the Managing Director at all stages
  • Proactive and detailed project management of the complete tender process, including strategy, design, drafting, review, and production.
  • Deliver compelling, high quality, winning bid documents (including presentation materials if required), tailored to each opportunity, so that bids are delivered successfully, on time, to standard and budget.
  • Pricing: Ensure that the commercial proposition is devised and reviewed against the technical solution. Ensure that all costs have been captured by the sales lead and challenge when required.
  • Own and continually improve documented Bid Processes to ensure efficient use of resources, careful commercial risk management and increasing effectiveness in bid production
  • Ensure all bid activities comply with these formal Bid Processes & ensuring that this best practice is understood across the organisation
  • Build and maintain excellent relationships with sales, project delivery, product management, finance, customer care & admin teams, allowing the creation of effective bid teams and efficient information flows
  • Lead the review and improve where necessary all text provided by technical experts to the tender document to ensure a consistent message comes across.
  • Ensure that all chosen tenders are fully reviewed and submitted on time.
  • Conduct a post-submission review to ensure that all lessons are learnt. Ensure these are used to continuously improve our tender process, our bid library, and our products.
  • Analyse tender documents and research specific clients (in response to requests from the sales team) to develop targeted proposals that meet the client’s needs and aspirations.
  • It is essential to be tenacious, with the ability to drive the highest quality outputs from the bid team and have a good background knowledge of the bidding structure in a public sector, ideally for a contractor or a system integrator. Having previous experience in technical record/report writing is essential and strong project management expertise would be ideal.

    So if this sounds like the role for you, don’t hesitate to reach out!

    Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.