Associate Director of Advancement and Alumni Services – Advancement Events

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The Advancement Events team produces events for the Advancement and Alumni Engagement division. They work closely with clients and team members to design and produce successful events for constituent groups and alumni. This position will report to the Director of Advancement and Events.


  • Guides operational aspects for an advancement and alumni engagement program in a school or unit.
  • Develops plans and objectives to ensure success of the program, while working with other departments and colleagues.
  • Leverages relationships within the school or unit as well as central service units to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of advancement and alumni engagement processes.
  • Writes/creates briefings, reports, letters, and other materials for the school/unit.
  • Manages multiple projects supporting the engagement or fundraising goals of the school/unit.
  • Makes decisions on how data should be collected and routed for updating reports in systems, and ensuring reporting is processed appropriately.
  • May provide administrative, event, or technical support.
  • May administer budgets.
  • May manage relationships and service agreements with outside vendors and internal customers.
  • Performs other related duties as required.

    In addition to the duties outlined above, the Associate Director may be required to:

  • Partner in the development, facilitation, or management of fundraising efforts, alumni engagement, and program objectives.
  • May include pipeline referrals and development, alumni/constituent giving, and donor relations activity.
  • Provide onboarding support for new staff members.
  • Represent the department working with other departments across the division/University.
  • Provide support for team projects, such as budget management and transaction support, including reconciling and submitting transaction reports, expense reports, purchase orders, check requests, and invoices.
  • Lead projects, cultivation and stewardship events, moves management, metrics, and data analysis for program evaluation.

  • A bachelor’s degree and three years of experience in an office setting, OR an equivalent combination of education, training, and experience.

  • Successful candidates will possess experience in project management, managing budgets and financial reports, working with various technologies including advanced knowledge and experience with Microsoft Office Suite, database and project management software, and CRM systems.
  • Strong interpersonal and problem-solving skills with the ability to work with ambiguity, and navigate a complex work environment.
  • Strong organizational, written, and verbal communication skills and possess the ability to manage multiple projects simultaneously.
  • Experience managing projects, working independently as well as collaboratively to achieve goals, with a commitment to delivering excellent customer service.
  • Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting.
  • Flexibility to accommodate changing priorities and deadlines.
  • Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion.
  • NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee.

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