Job description

We are recruiting for a part time administrator to provide support on a busy Facilities Management desk in the Newcastle area. The role is a temporary ongoing role. The role is paying £10.75ph plus holiday pay, working circa 24 hours per week (Mon-Wed).
The role will cover several administrative disciplines:

  • Coordination of all back office administrative duties
  • Data entry on delivery and logistics/stock information
  • time sheet collection
  • clerical support duties
  • Helpdesk – liaison with engineers and end clients
  • general site administration
  • documentation filing and storage
  • The candidate will need a multi-role approach to the position as the work will cover a spectrum of office and support services to an FM operation

  • provide a cohesive and structured back office system to support the engineering operations
  • coordination within the team of support administrators and provide a more efficient and streamlined way of working
  • helpdesk of PPM and reactive works, including client and engineer liaison
  • raising and closing of jobs and the internal database/system
  • contract administration and all associated back office support
  • data entry
  • assist in a general administrative tasks to including basic clerical duties
  • The individual will need to meet the following criteria:

  • have Administration experience
  • be familiar with large scale facilities / sites
  • be willing to work “hands-on” and complete general administrative duties
  • be familiar with excel and general microsoft packages plus bespoke databases
  • be a self starter, with a drive to an efficient back office support system