JOB TITLE: Scanning & Index Control Assistant
LOCATION: West London
PAY RATE: £12.82 hourly PAYE
DURATION/Hours: 3-month initial contract/ 35 hours a week
IR35 STATUS: Inside

Purpose of the role:

  • Sort, prepare and batch all incoming post for scanning.
  • Scan all incoming post within agreed timescales and standards.
  • Index all incoming post within agreed timescales and standards.
  • Dispose of scanned documents in the appropriate manner.
  • Ensure that all invoices are checked, verified, and paid in accordance with agreed processes, procedures, and timescales.
  • Duties and responsibilities:

  • Acquire an understanding of the appropriate back-office computer system in order to make general enquiries against incoming post to ensure that documents are correctly scanned and indexed
  • Acquire an understanding of the appropriate scanning and indexing software application to ensure that documents are correctly scanned and indexed.
  • Open and sort all incoming post and allocate the relevant document type
  • Ensure that any post that has to be redirected to another section is clearly marked with the destination address.
  • File daily scanned documents clearly labelling all boxes to show contents. Stack boxes with due regard to Manual Handling procedures.
  • Arrange disposal of boxed documents after an agreed period following GDPR/Data protection requirements.
  • Index documents to the correct work queue/case/supplier following agreed processes and to agreed timescales.
  • Register claims on NEC where necessary in accordance with work instructions
  • Log all original valuable documents and cheques received daily.
  • Deal with service areas queries with regard to any Benefits specific queries either in person or on the telephone.
  • Ensure that all invoices are in a form that complies with regulations and procedures and with statutory requirements, particularly as directed by the Government’s Revenues & Customs and by the European Union.
  • Knowledge and experience:

  • Computer literate – windows, email, MS Office products and scanning and indexing applications
  • Strong organisational & administrative skills
  • Strong attention to detail for invoice verification.
  • Previous experience within an Accounts Payable setting using financial IT systems/packages
  • Experience in the effective use of using scanning and indexing software application/document management system
  • Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.