Job Introduction

Your World Healthcare is currently recruiting a Medical PA based in Central London on a temporary basis.

Job Description

Your World Healthcare is a leading specialist healthcare recruitment agency, placing a range of healthcare professionals including Non-Clinical and Clinical positions.

Medical PA

The main duty of the post holder is to provide a comprehensive PA (Personal Assistant) service to 2 Senior Consultants and the Management Team.

Location: Marylebone

Temporary: Temporary role however would consider temp to perm for the right candidate

Hours: 37.5 hours per week, Monday to Friday, shift 08:00-16:30 & 10.30-19:00

Salary: £17.00 per hour umbrella or £16.00per hour PAYE inclusive of holiday

Essential Skills:

  • MS Office knowledge, especially Outlook
  • Excellent written and verbal communication skills with staff at all levels of seniority.
  • Friendly and professional telephone manner
  • Experienced in processing invoices
  • Interprets information from a wide variety of sources and communicates appropriate content within the department
  • Writes/types with both clarity and accuracy with awareness of what information is needed
  • Ability to build relationships with work colleagues and demonstrates the ability to work as part of a team
  • Ability to encourage enthusiasm in others through own approach to work
  • Able to appropriately handle sensitive or confidential information
  • Always displays a high standard of personal integrity and confidentiality
  • General responsibilities include the following. List not exhaustive.

  • Use of own initiative and judgement to bring forward any enquires that requires the urgent attention of the management team, ensuring that documents or correspondence which would be more appropriately dealt with by another member of the Senior Management Team are redirected appropriately.
  • Responsible for the management of the 2 Senior Consultants electronic diary, ensuring that it is kept up to date at all times. Using initiative to ensure that their time is protected.
  • Organise meetings, events, interviews and appointments for 2 Senior Consultants ensuring that arrangements are made including; room booking, equipment and refreshments (if required) along with any other items that are required and agendas and relevant papers are distributed in a timely manner.
  • Process consultants invoicing
  • Provide minute taking as required to a high standard including preparation of reports, minutes, and other documents with due respect for confidentiality.
  • Maintain confidential personnel files for staff within the Management Team, ensuring co-ordination of annual leave, reporting and recording of sickness, absence and holidays.
  • Operate electronic and manual filing systems, ensuring that these are maintained and updated at all times.
  • Arrange travel and accommodation as required maintaining accurate records.
  • Deal with confidential matters on behalf of the Consultants, maintaining confidentiality at all times.
  • Undertake and other administration duties for the Consultants and their management team that may be reasonably required.