We are currently recruiting a Administrator for our well established client based in Hayes.
Follow established procedures and guidelines to provide timely and effective administrative support to an office, business unit, department or other organisation group
Support the administration of people management activity across an assigned area of responsibility
Liaise with appropriate stakeholders to alter attendance management system with verified information related to absence details, overtime and employee information changes
Provide and secure the appropriate paperwork for line managers to facilitate people management processes and procedures e.g. return to works, disciplinaries, grievances etc.
Supply Human Resources with all relevant information relating to people management activity e.g. completed performance management documents, bonus data, fit notes etc.
Compare recruitment agency invoices and supply appropriate information to ensure the business is charged accordingly for its service e.g. agency worker absence, Bradford factor, agreed bonus payments etc.
Maintain appropriate compliance records e.g. health & safety training
Run and send time sheet reports to the appropriate stakeholders
Ensure the timely ordering of all goods and services to meet business requirements
Raise purchase requisitions
Goods receipt in full or part depending on the content of the delivery
Review query log to identify outstanding queries
Liaise with business users to understand discrepancies
Contact suppliers to query invoice discrepancies
Adjust purchase requisitions to accommodate acceptable changes
Maintain up to date information relating to each query within the query log
Liaise with finance department to ensure that purchase orders are posted against correct General Ledger codes when new goods or services are being ordered
Chase credit notes from suppliers for invoice queries when appropriate
Maintain records of projected orders and inform Finance of expected accruals
Ensure the continuous process of general administrative activities
Distribute incoming mail
Facilitate the delivery of outgoing mail
Maintain up to date information displayed across an assigned area
Monitor and order stationery to maintain availability for an assigned area
Provide note taking support when required
Liaise with the landlord to arrange general site maintenance e.g. grass cutting, pest control
Coordinate the cleaning and repair of PPE, reporting issues identified by wears
Produce fobs for issue and ensure they are cancelled when no longer employed
Coordinate the facilitation of visitors onto site
Arrange catering facilities when appropriate
Supply and collect Personal Protective Equipment (PPE) for visits to operational areas
Liaise with security to arrange access onto site
Arrange inductions with the appropriate stakeholders
Miscellaneous or ad hoc business requirements
Manage specific projects or undertake specific project activity as determined by the business or line manager
Travel to specific locations in order to undertake role requirements as required
Represent your function or business at meetings or events as required
Undertake any reasonable request in order to support the needs of the business
Technical Competencies
Excel, Word, Powerpoint, T&A, Success Factors, SAP, ARMA
Salary: £22, per annum
Working Hours: 40 hours per week – Monday- Friday 07.30-16.00 (30 minutes unpaid break)
Holiday: 25 days annual leave plus bank holidays
Pension: auto-enrolment at 4%, matched by the Company up to 5%.
Life cover at three times basic salary, whilst actively contributing to the pension scheme.
Westfield Medical Cover
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
