Administrative & Communications Assistant Job Vacancy in London, England, UK

Talented Administrative & Communications Assistant needed to join a vibrant and award-winning architectural studio.

Our client is specialist designer in the luxury residential sector with a really modern look and feel to the business. They are looking for an Administrative and Communications Assistant with previous administrative experience, capable of coordinating the administrative functions of the business and supporting the Practice Manager and Head of Communications with general practice
management, HR, financial and communications activities. This is an active generalist role covering all aspects of team support. The role manages tasks related to Communications and HR as well as supporting robust information management and practice administration.

The role would suit someone who has excellent organisation and communication skills, meticulous attention to detail and an interest in architecture and design.
A proven ability to problem-solve, negotiate complex schedules and an efficient, pragmatic approach to administration, organisation and multi-tasking are vital. Familiarity with Microsoft Office is essential. In return, they can offer a fast-paced design-led environment in a friendly and highly-regarded studio.

Key responsibilities – Practice
* Respond to, screen and redirect Incoming phone calls and emails
* Close collaboration with the Practice Manager and Head of Communications to assist with:
o Issuing of monthly invoices
o Marketing & social media activities
o Activities with accountants
o Administrative procedures and human resources
o Coordinating meetings with clients, consultants and contractors
o Managing social events
* Take ownership of managing:
o Professional subscriptions and renewals
o Maintaining and renew all insurances
o Liaising with outside companies for cleaning, printing, courier services etc.
o Petty cash and assisting with office expenses
* Coordinate IT support and liaise with other external consultants
* Coordinate Continuing Professional Development activities (CPD)
* Coordinate supply of stationery and refreshments

Key responsibilities – Communications
* Working with the Practice Manager and Head of Communications on communications activities
to assist with:
o Issuing the monthly newsletter & maintain contact lists
o Content creation for new blogs & news items
o Sharing and scheduling social media content with opportunities for creative input
o Monitoring and monthly reporting on key Communications parameters
o Seeking press coverage and PR promotion of our activities

Required skills:
* Outstanding organisational, administrative, time and people skills.
* Outstanding communication skills, ability to liaise effectively with clients, external consultants and in-house team.
* Fluency with Microsoft office package (Microsoft project, power point and excel) or other project
planning and monitoring applications and presentation software.
Desirable skills:
* Previous experience in a similar administrative role
* Previous experience of working in architecture and design or the ability to demonstrate an
understanding of architecture and the built environment
* Personal attributes
o Assertive communication skills
o Confident and well organised
o Meticulous attention to detail. Delivers to high-quality standards.
o Strong work organisation skills, able to work under pressure.
o Professional with positive problem-solving attitude.
o Effective teamwork and collaboration skills.