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Office Support Administrator – Part Time2022-06-14T11:30:44+01:00
Office Support Administrator – Part Time Job Vacancy
Role
Details/Benefits:
Salary: £18 – £20, depending on experience
Location: Hagley Road, Birmingham
Part Time- 21.75 hours per week
Office based role ONLY, no hybrid working option
Monday and Tuesday 9.00-5.15pm with the flexibility of the 3rd day being either Wednesday, Thursday or Friday, 9.00-5.15pm
There may be a requirement to cover some 8.30am starts as business needs dictate
Responsibilities:
Undertake administrative duties in the post room, as required
Processing incoming and outgoing mail, scanning letters, fax and email distribution, ordering business cards and pre-printed stationery and the preparation of stationery orders
Prepare and distribute monthly letters
Assist with queries on problems with photocopiers and faxes and arrange for engineers where appropriate
Undertake reception duties, as required including taking, transferring and logging telephone calls, greeting visitors, organising meeting rooms and refreshment/lunch requirements
Maintain all reception documentation including the telephone system directories and New Client Enquiry spreadsheet
Processing DHL courier shipments using the Intraship system including checking of invoices
Provide general administrative support to the support administration team
General office duties such as filing, faxing, scanning, photocopying, emailing as required
Person Specification:
Good understanding of administration processes in an office or reception environment
Minimum GCSE English at grade C or equivalent work experience
Good working knowledge of a computer-based telephone system
Previous experience in reception and telephony activity
Good working knowledge of photocopier and fax systems
High level of IT literacy- MS Office, Outlook, Word, Excel and Internet
Confident, well-presented, professional and friendly
Ability and willingness to change priorities as the need arises
Methodical and organised approach to work with good attention to detail
Ability to demonstrate a degree of initiative and be able to work without close supervision
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.