Main duties of the job

The role requires excellent secretarial, administration and communication skills, diary management, email management, use of all Microsoft Office packages, the ability to assess situations, prioritise incoming information, address issues directly and escalate issues as appropriate.

The post holder may be required to support a range of high level meetings, which will include scheduling and arranging meetings, the compilation of agendas and the taking and transcribing of formal minutes.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and Proud to Lead competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the Disability Confident Employer scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed job description and main responsibilities

The role requires excellent secretarial, administration and communication skills, diary management, email management, use of all Microsoft Office packages, the ability to assess situations, prioritise incoming information, address issues directly and escalate issues as appropriate.

The post holder may be required to support a range of high level meetings, which will include scheduling and arranging meetings, the compilation of agendas and the taking and transcribing of formal minutes.
You will need the ability to act on your own initiative and to work under pressure, to provide cover for colleagues and maintain a team working approach.

Person specification

Skills

Essential criteria

  • Excellent communication skills.
  • Ability to work unsupervised and make decisions.
  • Organisation skills.
  • Numeracy and Literacy skills
  • Excellent customer care skills.
  • Good command of English both written & verbal
  • Typing/Word Processing skills

    • Desirable criteria

  • Audio typing skills
  • Ability to produce Reports
  • Confident in all aspects of office practice
  • Experience of producing graphs and statistics.

    • Qualifications

    Essential criteria

  • Degree or equivalent level of experience.
  • ECDL Qualification or equivalent experience
  • GCSE passes in at least English and Maths or equivalent experience
  • Diploma in Office administration or experience to diploma level

    • Desirable criteria

  • Typewriting/word processing qualification.
  • NVQ or equivalent in Administration.
  • Advanced ECDL Certificate.
  • Audio Typing.
  • Certificate in supervision or management

    • Experience

    Essential criteria

  • Significant experience at a high level of providing a comprehensive administrative/PA service.
  • Experience of setting up and using filing/IT systems
  • Familiar with office procedures & deadlines

    • Desirable criteria

  • Previous experience of working as Administrator / PA to an Executive Director or equivalent.
  • Previous experience of working within the NHS.

    • To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

    Employer certification / accreditation badges

    Applicant requirements

    Welsh language skills are desirable

    Welsh language skills are desirable