Site Secretary – Construction & Property2022-06-28T00:32:08+01:00
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Site Secretary – Construction & Property Job Vacancy in Manchester, England, UK
Site Secretary – Construction & Property
£24 – 29, depending on experience
My client are looking for an experienced Secretary to join them working on a huge property project. As site secretary you will support the construction managers and developers with all administrative tasks involved in the site, site safety and budgeting.
This is an exciting role for someone with previous secretarial, office management experience who would be confident working on multiple tasks for a large busy team.
Meet and greet visitors to site
To organise internal and external visitor meetings for site staff
Manage access control / fob systems
Responding to customer enquiries
Liaise with Head Office, Accounts and external parties
Taking Minutes in meetings and typing / distributing when required
Answering the telephone; dealing with routine enquiries, taking and fielding calls as appropriate
Processing and distributing mail and dealing with outgoing mail
Maintain accurate records of delivery notes / plant returns and timesheets
Manage / log accurately all PPE equipment issues / borrowed
Recording the status, issue and location of all controlled documentation including drawings
Compiling the relevant information to produce Progress Reports, Schedules of Required Information and Procurement Schedules for distribution.
Managing document filing and archiving systems using the electronic and in-house filing system
Document printing and distribution to all departments and subcontractors.
Recording office expenditure and managing the site office budget and petty cash
Maintaining supplies of stationery and equipment
Using a range of office software, including email, spreadsheets and databases, faxing, scanning and photocopying
Supporting Managers and Site Staff
Keeping the office in a clean and tidy manner and organising maintenance call-out as and when for office equipment
To organise refreshments for meetings and visitors
Previous experience working as a Site Secretary / Document Controller within a Construction environment – desirable.
Knowledgeable of Site Safety and Site Quality System and update Health and Safety Policies as requested and ensure they are distributed
A working knowledge of Microsoft Office and Outlook and undertake routine IT and administrative tasks
Previous experience working on large scale projects
Excellent organisational skills with attention to detail
The role will be Monday to Friday, 7.30am – 4pm (potential room for flexibility) and will require travel between two Manchester locations.
Excellent company benefits available
Please get in touch for more information.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.