Job summary
Equality Diversity and Inclusion is a key priority for the King’s College Hospital and this role will support with the overall Equality, Diversity and Inclusion (EDI) agenda.
The post holder will provide professional and confidential administrative support to the EDI team. The post holder will also work closely with each network, acting as dedicated administrative resource to support their aims and objectives.
The post holder will support management in a variety of admin related projects arising from the needs of the service and the staff networks. Part of our work includes adhering to legislation, analysing and assessing NHS workforce standards and supporting staff resource groups.
Working across both professional, departmental and Trust boundaries, the post holder will need to have excellent communication and engagement skills.
Main duties of the job
– Network Support and Development
– Project Admin & Support
– Event Facilitation
– Management Support and Administration
About us
King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1 billion, million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.
Job description
Job responsibilities
Network Support and Development
- Provide visible support to Network members progressing and/or resolving issues or signposting to other avenues of support
- Act as a dedicated administrative resource for the staff networks in order to help realise aims and objectives.
- Create and manage governance and administrative systems to support staff network needs.
- Liaise with Network Chairs and officers on all matters relating to each staff network.
- Facilitate and take minutes of network meetings / events.
- Arrange network meetings as requested, organising the forward meeting schedule for drafting agendas, collecting papers, finalising agenda items and timings, confirming attendees, ensuring all necessary arrangements are made, such as room bookings, refreshments, etc.
- Maintain action/activity trackers where required ensuring that information is continually updated liaising with the relevant stakeholders to record latest action status.
- Receive highly confidential and sensitive information relating to staff network issues. Ensure such information is handled with care and tact. Using professionalism and judgement in all cases, redirecting where necessary.
- Work with external Trusts and organisations ensuring best practice is brought into and embedded across Kings
- Promote intersectionality between the networks by sharing ideas, resources and connections where appropriate.
Project Admin & Support
- Support the EDI agenda in a variety of admin related projects arising from the needs of the service as identified by the EDI team.
- Support, facilitate and monitor progress of projects within all staff networks.
- Contribute to the coordination of and participate in relevant internal and external working groups and provide support where required.
- Produce project plans for the development of the Networks and support various HR projects.
- Understand project objectives and provide support in monitoring and measuring success criteria.
- Support the preparation of regular project reports.
- Provide regular progress reports to the EDI Delivery Group and other key stakeholders and follow up on action items.
- Maintain project documentation and audit documents at regular intervals and make relevant updates and re-organisation.
Event Facilitation
- Support events and ensure these events are showcased and celebrated across the Trust.
- Work with the communications team to ensure diversity and inclusion pages intranet pages are updated.
- Support and represent the Trust on national and local forums and other such Equality and Diversity activities
Management Support and Administration
- Attend monthly Network meetings managing the agenda and actions.
- To co-ordinate agendas, undertake minutes, collate actions and book rooms for EDI Delivery Group meetings and other meeting with remits relating to EDI
- Support and coordination of the EDI Team meetings including agenda setting and action logs
- Manage the mail box associated with each staff diversity Network and the EDI team.
- Support and coordination of the EDI Delivery Group including preparation of papers, scheduling meetings and minute taking
- Receive and process invoices relating to the EDI budget and ensure timely processing through the Trusts payment policy.
General duties and responsibilities
- There may be other portfolios or workforce priorities that fall within the post holders remit and these will be reviewed and agreed with the Director and Heads of EDI.
- The post holder has a general duty of care for their own health, safety and wellbeing and that of work colleagues, visitors and patients within the hospital, in addition to any specific risk management or clinical governance accountabilities associated with this post.
- To observe the rules, policies, procedures and standards of King’s College Hospital NHS Trust together with all relevant statutory and professional obligations.
- To live and role model the Kings Values of: – Kind – Respectful- Team
- To observe and maintain strict confidentiality of personal information relating to patients and staff.
- To be responsible, with management support, for their own personal development and to actively contribute to the development of colleagues.
- This job description is intended as a guide to the general scope of duties and is not intended to be definitive or restrictive. It is expected that some of the duties will change over time and this description will be subject to review in consultation with the post holder.
- All employees must hold an email account which will be the Trust’s formal route for email communication.
Job description
Job responsibilities
Network Support and Development
- Provide visible support to Network members progressing and/or resolving issues or signposting to other avenues of support
- Act as a dedicated administrative resource for the staff networks in order to help realise aims and objectives.
- Create and manage governance and administrative systems to support staff network needs.
- Liaise with Network Chairs and officers on all matters relating to each staff network.
- Facilitate and take minutes of network meetings / events.
- Arrange network meetings as requested, organising the forward meeting schedule for drafting agendas, collecting papers, finalising agenda items and timings, confirming attendees, ensuring all necessary arrangements are made, such as room bookings, refreshments, etc.
- Maintain action/activity trackers where required ensuring that information is continually updated liaising with the relevant stakeholders to record latest action status.
- Receive highly confidential and sensitive information relating to staff network issues. Ensure such information is handled with care and tact. Using professionalism and judgement in all cases, redirecting where necessary.
- Work with external Trusts and organisations ensuring best practice is brought into and embedded across Kings
- Promote intersectionality between the networks by sharing ideas, resources and connections where appropriate.
Project Admin & Support
- Support the EDI agenda in a variety of admin related projects arising from the needs of the service as identified by the EDI team.
- Support, facilitate and monitor progress of projects within all staff networks.
- Contribute to the coordination of and participate in relevant internal and external working groups and provide support where required.
- Produce project plans for the development of the Networks and support various HR projects.
- Understand project objectives and provide support in monitoring and measuring success criteria.
- Support the preparation of regular project reports.
- Provide regular progress reports to the EDI Delivery Group and other key stakeholders and follow up on action items.
- Maintain project documentation and audit documents at regular intervals and make relevant updates and re-organisation.
Event Facilitation
- Support events and ensure these events are showcased and celebrated across the Trust.
- Work with the communications team to ensure diversity and inclusion pages intranet pages are updated.
- Support and represent the Trust on national and local forums and other such Equality and Diversity activities
Management Support and Administration
- Attend monthly Network meetings managing the agenda and actions.
- To co-ordinate agendas, undertake minutes, collate actions and book rooms for EDI Delivery Group meetings and other meeting with remits relating to EDI
- Support and coordination of the EDI Team meetings including agenda setting and action logs
- Manage the mail box associated with each staff diversity Network and the EDI team.
- Support and coordination of the EDI Delivery Group including preparation of papers, scheduling meetings and minute taking
- Receive and process invoices relating to the EDI budget and ensure timely processing through the Trusts payment policy.
General duties and responsibilities
- There may be other portfolios or workforce priorities that fall within the post holders remit and these will be reviewed and agreed with the Director and Heads of EDI.
- The post holder has a general duty of care for their own health, safety and wellbeing and that of work colleagues, visitors and patients within the hospital, in addition to any specific risk management or clinical governance accountabilities associated with this post.
- To observe the rules, policies, procedures and standards of King’s College Hospital NHS Trust together with all relevant statutory and professional obligations.
- To live and role model the Kings Values of: – Kind – Respectful- Team
- To observe and maintain strict confidentiality of personal information relating to patients and staff.
- To be responsible, with management support, for their own personal development and to actively contribute to the development of colleagues.
- This job description is intended as a guide to the general scope of duties and is not intended to be definitive or restrictive. It is expected that some of the duties will change over time and this description will be subject to review in consultation with the post holder.
- All employees must hold an email account which will be the Trust’s formal route for email communication.
Person Specification
Educatin & qualifications
Essential
- Experience in administration/project co-ordination or events planning/ delivery
- High level of computer literacy including excellent knowledge of Microsoft packages
- Demonstrable understanding of project management
Desirable
- Understanding of inclusion, diversity and equality within a working environment
- Understanding of staff Networks and their role in supporting the wider diversity agenda
Person Specification
Educatin & qualifications
Essential
- Experience in administration/project co-ordination or events planning/ delivery
- High level of computer literacy including excellent knowledge of Microsoft packages
- Demonstrable understanding of project management
Desirable
- Understanding of inclusion, diversity and equality within a working environment
- Understanding of staff Networks and their role in supporting the wider diversity agenda
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
