Job summary
The post holder will act as a point of contact for the PIBD BioResourcesites recruiting participants and will work closely alongside the PIBD BioResourceCoordinator. This role will focus on the effective day-to-day running of the Paediatric Inflammatory Bowel Disease BioResourcestudy. This will include responsibilities such as: tracking the recruitment progress of the study, maintaining effective filing systems whilst understanding the importance of confidentiality, and to maintain adequate stock levels of study materials. It will also be required of you to carry out other related administrative tasks such as site initiation visit preparations, and sending out study supplies to research sites and participants.
You will have meticulous attention and an enquiring approach in the resolving of data queries and will redirect for assistance where necessary. You will have relevant experience of working in a similar role in an office environment, with good knowledge of how to navigate standard Microsoft Office packages and familiarity using online databases. It is essential that you show you have good organisational skills as well as both good written and oral communication skills; you will be expected to liaise with site research staff, parents/guardians of participants and/or laboratory staff.
Main duties of the job
- To administer and maintain the logistical aspects of the recruitment of participants to the PIBD BioResource.
- To monitor and maintain spreadsheets, databases and documents to track the recruitment and progress of the PIBD BioResource study.
- To maintain effective filing systems including investigator site files and administrative files.
- To act as a point of contact for the PIBD BioResource, liaising with site research staff, parents/guardians of participants, NIHR BioResource staff, laboratory staff etc, using initiative and judgment to solve problems and provide feedback to the Co-ordinator as appropriate
- To maintain confidentiality of issues relating to those participating in the BioResource.
- To maintain adequate stock levels of study materials, receiving orders and sending out study packs/ supplies to sites and participants if required
- To adhere to the BioResources Standard Operating Procedures for the conduct of the study.
- To be aware of the DoH Research Governance Framework for Health and Social Care governing the conduct of research.
About us
About the University of Oxford
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Job description
Job responsibilities
The role
The Paediatric Inflammatory Bowel Disease (PIBD) BioResource Assistant will have general responsibility for the effective day-to-day running of the PIBD BioResource study, part of the NIHR BioResource working closely with the PIBD BioResource Co-ordinator. The Assistant will be predominantly supporting the recruitment of participants to the PIBD BioResource. This will involve acting as a point of contact for the PIBD BioResource for sites recruiting participants as well as for parents/guardians of participants. The Assistant will be tracking PIBD recruits through the BioResource online database systems, raising any data queries and following them through to resolution. The Assistant may also be required to carry out other related administrative tasks such as site initiation visit preparations, sending out study supplies paperwork and sample packs) to research sites and participants, managing stock control etc. This post will be based on site at the John Radcliffe Hospital, Oxford.
Responsibilities
- To administer and maintain the logistical aspects of the recruitment of participants to the PIBD BioResource.
- To monitor and maintain spreadsheets, databases and documents to track the recruitment and progress of the PIBD BioResource study.
- To maintain effective filing systems including investigator site files and administrative files.
- To act as a point of contact for the PIBD BioResource, liaising with site research staff, parents/guardians of participants, NIHR BioResource staff, laboratory staff etc, using initiative and judgment to solve problems and provide feedback to the Co-ordinator as appropriate
- To maintain confidentiality of issues relating to those participating in the BioResource.
- To maintain adequate stock levels of study materials, receiving orders and sending out study packs/ supplies to sites and participants if required
- To adhere to the BioResources Standard Operating Procedures for the conduct of the study.
- To be aware of the DoH Research Governance Framework for Health and Social Care governing the conduct of research.
- To do other office administrative tasks, as required:
- Photocopy, shred, file, arrange couriers
- Proofread documents
- Attend study meetings and record minutes/action points
- Raise purchase orders for goods/services on departmental University systems
o Other duties may be required from time to time that are commensurate with the grade and responsibilities of the post.
Job description
Job responsibilities
The role
The Paediatric Inflammatory Bowel Disease (PIBD) BioResource Assistant will have general responsibility for the effective day-to-day running of the PIBD BioResource study, part of the NIHR BioResource working closely with the PIBD BioResource Co-ordinator. The Assistant will be predominantly supporting the recruitment of participants to the PIBD BioResource. This will involve acting as a point of contact for the PIBD BioResource for sites recruiting participants as well as for parents/guardians of participants. The Assistant will be tracking PIBD recruits through the BioResource online database systems, raising any data queries and following them through to resolution. The Assistant may also be required to carry out other related administrative tasks such as site initiation visit preparations, sending out study supplies paperwork and sample packs) to research sites and participants, managing stock control etc. This post will be based on site at the John Radcliffe Hospital, Oxford.
Responsibilities
- To administer and maintain the logistical aspects of the recruitment of participants to the PIBD BioResource.
- To monitor and maintain spreadsheets, databases and documents to track the recruitment and progress of the PIBD BioResource study.
- To maintain effective filing systems including investigator site files and administrative files.
- To act as a point of contact for the PIBD BioResource, liaising with site research staff, parents/guardians of participants, NIHR BioResource staff, laboratory staff etc, using initiative and judgment to solve problems and provide feedback to the Co-ordinator as appropriate
- To maintain confidentiality of issues relating to those participating in the BioResource.
- To maintain adequate stock levels of study materials, receiving orders and sending out study packs/ supplies to sites and participants if required
- To adhere to the BioResources Standard Operating Procedures for the conduct of the study.
- To be aware of the DoH Research Governance Framework for Health and Social Care governing the conduct of research.
- To do other office administrative tasks, as required:
- Photocopy, shred, file, arrange couriers
- Proofread documents
- Attend study meetings and record minutes/action points
- Raise purchase orders for goods/services on departmental University systems
o Other duties may be required from time to time that are commensurate with the grade and responsibilities of the post.
Person Specification
Selection Criteria
Essential
- Experience in an administrative role working in an office environment
- Good knowledge of standard Office software packages Outlook, Excel, Word) and familiarity with using mobile apps and online databases
- Meticulous attention to detail and an enquiring approach to resolve data queries/re-direct as necessary
- Good organisational and time management skills
- Good written and oral communication skills
- Ability to work independently with minimal supervision
- Customer service orientated approach: flexible, reliable and proactive
- Competence working with confidential information medical records, clinical trial participant information, or other data in the non-medical sector)
Desirable
- Experience in research clinical trials administration including working knowledge of regulatory and governance requirements for clinical trials.
- Experience of working within an HE institution or service industry environment.
- Experience of university procedures and computer systems
- Experience of managing stock control
Person Specification
Selection Criteria
Essential
- Experience in an administrative role working in an office environment
- Good knowledge of standard Office software packages Outlook, Excel, Word) and familiarity with using mobile apps and online databases
- Meticulous attention to detail and an enquiring approach to resolve data queries/re-direct as necessary
- Good organisational and time management skills
- Good written and oral communication skills
- Ability to work independently with minimal supervision
- Customer service orientated approach: flexible, reliable and proactive
- Competence working with confidential information medical records, clinical trial participant information, or other data in the non-medical sector)
Desirable
- Experience in research clinical trials administration including working knowledge of regulatory and governance requirements for clinical trials.
- Experience of working within an HE institution or service industry environment.
- Experience of university procedures and computer systems
- Experience of managing stock control
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
