Job summary
The Division of Maternity Management Team are looking for a highly professional, motivated and experienced individual to undertake the role of Personal Assistant.
This is an excellent opportunity to work as part of a dynamic and supportive team to provide and effective, confidential secretarial and administrative service the management team.
Main duties of the job
The role will be to provide complex diary management, arrange and support meetings chaired by the management team. To provide a confidential secretarial service maintaining confidentiality at all times. You will be expected to appropriately manage confidential, complex and sensitive information, exercising discretion and upholding high professional standards.
You will be a confident and clear communicator possessing excellent organisational, verbal and written skills with previous experience in an administration or personal assistant role. We also require you to have detailed knowledge of administrative procedures and be able to prioritise and plan your own work efficiently.
You will liaise with staff at all levels of seniority and therefore will need to demonstrate effective communication skills. You will be the main point of contact for a wide range of internal staff and external stakeholders and other organisations and must ensure that a professional image of the Trust is maintained at all times.
Main duties for this role will be, diary management, coordinating meetings, preparing agendas and presentations, minute taking, use of Microsoft office, dealing with telephone calls, internal and external post, meeting and greeting visitors, preparing correspondence, by email/letters
About us
Oldham Care Organisation is part of the Northern Care Alliance, one of the largest NHS organisations in the country. The place where the world’s first IVF baby was delivered, Oldham is a town of pioneering firsts. Today, Oldham is responsible for delivering a range of acute and community health services across the local area and at The Royal Oldham Hospital. As a designated major trauma unit for Greater Manchester and one of only three vascular centres in Greater Manchester, Oldham is a specialist hospital for acute surgery and provides state-of-the-art onsite pathology services to the North West.
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk
We reserve the right to close the online vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and return your application form as soon as possible.
In line with the Trust’s Single Equality Scheme we welcome applications from everyone irrespective of ethnic origin, disability, age, gender, gender identity, sexual orientation, nationality, religion, marital status, social background or trade union membership.
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk
We reserve the right to close the online vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and return your application form as soon as possible.
In line with the Trust’s Single Equality Scheme we welcome applications from everyone irrespective of ethnic origin, disability, age, gender, gender identity, sexual orientation, nationality, religion, marital status, social background or trade union membership.
Person Specification
Qualifications
Essential
- Educated to GCSE or equivalent in English language
- NVQ II in Office Administration or RSA II or equivalent experience
Desirable
Knowledge, Skills, Training Experience
Essential
- Experience as a secretary
- Excellent word processing and audit typing skills
- Good written skills Good oral communication skills with people from a wide variety of backgrounds
- Good organisational skills
- Experience of using Microsoft Office Confident and approachable manner
Person Specification
Qualifications
Essential
- Educated to GCSE or equivalent in English language
- NVQ II in Office Administration or RSA II or equivalent experience
Desirable
Knowledge, Skills, Training Experience
Essential
- Experience as a secretary
- Excellent word processing and audit typing skills
- Good written skills Good oral communication skills with people from a wide variety of backgrounds
- Good organisational skills
- Experience of using Microsoft Office Confident and approachable manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
