Job Title – Finance Assistant

Edinburgh (60% work from home)

Part-time (20 hours, Monday to Friday)

Permanent

Reporting to: Finance Manager

Purpose of the role

To provide efficient and effective financial support services to the organisation. Manage the day to day financial operations and ensure effective practices and procedures are in place.

Duties & Responsibilities

Management Accounts

  • Support the wider finance team with the delivery of monthly, quarterly and annual deadlines
  • Maintain the fixed asset register
  • Prepare project reports and expenditure analysis as required
  • Calculation and processing of provisions and journals for management accounts
  • Purchase & Payments

  • Ensure supplier invoices are processed efficiently Check they have been coded and approved before entry, raising payments and creating remittance advices
  • Ensure compliance with appropriate VAT legislation
  • Monitor and manage aged creditors list
  • Raise payments (BACS/Cheques) for items as required
  • Process payments of authorised invoices by BACS
  • Raise invoices and requests for payment – chase outstanding invoices
  • Resolve supplier queries
  • Receive receipts and ensure payments appropriately allocated
  • Create appropriate book keeping entries and create accruals & prepayments where necessary
  • Process volunteer expenses in accordance with procedures
  • Sales & Income

  • Maintain the Sales ledger, raising sales invoices when required, recording income received both for sales ledger and non-ledger items
  • Banking of income
  • Credit control and dealing with supplier and customer queries
  • Importing and reconciling monthly sales data from CRM system to Sage 200
  • Bank

  • Monitor the bank accounts via internet banking and reconcile the accounts on a monthly basis
  • Ensure timely banking of all receipts
  • Petty Cash

  • Maintain petty cash and post transactions
  • Monthly reconciliations
  • Reporting

  • Maintain existing report layouts as required and create new reports if necessary
  • Assist staff in extracting required information
  • Providing financial support and advice to stakeholders and colleagues for all financial queries
  • Review

  • Analyse expenditure against budget, investigating and documenting any significant variances
  • Checking postings with budget managers on a regular basis
  • Regular checking and reconciliation of main Balance Sheet Control Accounts
  • Other

    Monitor and action finance inbox on a daily basis

    Knowledge, Skills & Experience

  • Experience working within a finance team or possess and accountancy based qualification
  • Sage200 and MS office suite (advanced Excel)
  • Financial Accounting knowledge
  • Understanding of charity accounting practices
  • Good working knowledge of payroll
  • Excellent communication skills
  • Ability to produce reports from Sage & Excel
  • Data analysis and interpretation
  • Strong planning and organisation skills
  • Experience or Accounting HND or degree
  • Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.