Finance Assistant2024-03-28T08:08:14+00:00
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Finance Assistant Job Vacancy in Edinburgh, Scotland, UK
Search Consultancy
Job Title – Finance Assistant
Edinburgh (60% work from home)
Part-time (20 hours, Monday to Friday)
Permanent
Reporting to: Finance Manager
Purpose of the role
To provide efficient and effective financial support services to the organisation. Manage the day to day financial operations and ensure effective practices and procedures are in place.
Duties & Responsibilities
Management Accounts
Support the wider finance team with the delivery of monthly, quarterly and annual deadlines
Maintain the fixed asset register
Prepare project reports and expenditure analysis as required
Calculation and processing of provisions and journals for management accounts
Purchase & Payments
Ensure supplier invoices are processed efficiently Check they have been coded and approved before entry, raising payments and creating remittance advices
Ensure compliance with appropriate VAT legislation
Monitor and manage aged creditors list
Raise payments (BACS/Cheques) for items as required
Process payments of authorised invoices by BACS
Raise invoices and requests for payment – chase outstanding invoices
Resolve supplier queries
Receive receipts and ensure payments appropriately allocated
Create appropriate book keeping entries and create accruals & prepayments where necessary
Process volunteer expenses in accordance with procedures
Sales & Income
Maintain the Sales ledger, raising sales invoices when required, recording income received both for sales ledger and non-ledger items
Banking of income
Credit control and dealing with supplier and customer queries
Importing and reconciling monthly sales data from CRM system to Sage 200
Bank
Monitor the bank accounts via internet banking and reconcile the accounts on a monthly basis
Ensure timely banking of all receipts
Petty Cash
Maintain petty cash and post transactions
Monthly reconciliations
Reporting
Maintain existing report layouts as required and create new reports if necessary
Assist staff in extracting required information
Providing financial support and advice to stakeholders and colleagues for all financial queries
Review
Analyse expenditure against budget, investigating and documenting any significant variances
Checking postings with budget managers on a regular basis
Regular checking and reconciliation of main Balance Sheet Control Accounts
Other
Monitor and action finance inbox on a daily basis
Knowledge, Skills & Experience
Experience working within a finance team or possess and accountancy based qualification
Sage200 and MS office suite (advanced Excel)
Financial Accounting knowledge
Understanding of charity accounting practices
Good working knowledge of payroll
Excellent communication skills
Ability to produce reports from Sage & Excel
Data analysis and interpretation
Strong planning and organisation skills
Experience or Accounting HND or degree
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