Job summary

Weare looking for someone to support the Finance Team inmaintaining an effective system for processing sales orders and invoices, recordingall payments received and implementing appropriate credit control measures toensure payment of invoices relating to all aspects of Nottingham CityCaresservices.

Preparationof month end reports and reconciliations.

Providecover for Accounts Payable as and when required.

Main duties of the job

To process all sales orders and invoices in a prompt manner and in accordance with internal procedures and send out to the Customer.

To provide the Customer with appropriate backing information for sales invoices as and when requested.

Run statements on a monthly basis and send out to the Customer.

To update the cashbook with all daily bank entries. Ensure that all monies received in are allocated against the correct Customer invoice. Any unknown amounts to be investigated or to be communicated within the Finance Team.

Undertake appropriate credit control for all overdue invoices to include sending out 30/60/90 letters as and when required and highlight to managers any items requiring Court action.

Recharge all mobile phone, NHS Supply chain, printing, paper, car parking and lease cars costs to the appropriate Cost Centre each month.

Reconciliation of all travel passes, connected benefits and bike schemes each month identifying any errors and highlighting these to the HR Department.

Completion of petty cash audits in accordance with internal procedures.

About us

We are a provider of NHS Community Health Services, CityCare exists to support the health and wellbeing of all local people, working alongside other health and care partners to achieve this. We are a value driven, people business with a passion for excellence. Our vision and social purpose is to make a difference everyday to the health & wellbeing of our communities and our values of kindness, respect, trust and honesty lie at the heart of everything we do, guiding how we work together with partners and each other to consistently deliver high quality compassionate care. As a social enterprise we aim to add social value by investing in the future of our local communities and helping to make a difference in peoples lives.

CityCare value the benefits of a diverse and inclusive workforce. We encourage applications from candidates who identify as disabled, LGBT+ or from a Black, Asian or Minority Ethnic (BAME) background, as they are currently under-represented within our organisation.

CityCare is an equal opportunities employer. We are positive about employing people with disabilities. If you require your application in a different format please contact Human Resources on 0115 8839418. CityCare is committed to the protection of vulnerable adults and children.

Date posted

25 November 2022

Pay scheme

Agenda for change

Band

Band 3

Salary

£21,730 to £23,177 a year Pro Rata for Part Time

Contract

Permanent

Working pattern

Part-time, Home or remote working

Reference number

B9826-PRCC-4407

Job locations

Aspect House, Aspect Business Park

26 Bennerley Road

Bulwell

Nottinghamshire

NG6 8WR

Job description

Job responsibilities

JobPurpose

To support the Finance Team in maintaining an effective system for processing sales orders and invoices, recording all payments received and implementing appropriate credit control measures to ensure payment of invoices relating to all aspects of Nottingham CityCares services.

Preparation of month end reports and reconciliations.

Provide cover for Accounts Payable as and when required.

Dimensions

Nottingham CityCare Partnership is the leading provider of NHS community services in Nottingham.

Our dedicated staff offer an extensive range of health services that you can access in health centres, childrens centres, GP Practices, other community settings or your own home.

From health visiting for young families to school nursing for children and young people, from community nursing for people with conditions such as respiratory problems or heart failure, to podiatry and diabetes services, and support following a stroke or a fall, we offer services for all your and your familys needs.

We are a staff-led social enterprise, here to help improve the health of local people and support our local communities

Our vision is better health and complete care, owned and delivered locally.

Our strategic objectives are:

Prevent ill-health, improve well-being and provide services that improve local health outcomes

Deliver services that are responsive to the needs of our local communities and our commissioners

Deliver financial duties and ensure the efficient use of resources

Be an employer of choice and an organisation that supports local employment

Provide high quality, accessible and equitable services Investing in the wider community interest

To grow a successful, sustainable organisation that creates social value and invests in the wider community

The budget for Nottingham CityCare Partnership is circa £50m (gross) for 2019/2020.

Nottingham CityCare Partnership employs over 1,100 people in a variety of disciplines.

Key Responsibilities

  • To process all sales orders and invoices in a prompt manner and in accordance with internal procedures and send out to the Customer.
  • To provide the Customer with appropriate backing information for sales invoices as and when requested.
  • Run statements on a monthly basis and send out to the Customer.
  • To update the cashbook with all daily bank entries. Ensure that all monies received in are allocated against the correct Customer invoice. Any unknown amounts to be investigated or to be communicated within the Finance Team.
  • Undertake appropriate credit control for all overdue invoices to include sending out 30/60/90 letters as and when required and highlight to managers any items requiring Court action.
  • Recharge all mobile phone, NHS Supply chain, printing, paper, car parking and lease cars costs to the appropriate Cost Centre each month.
  • Reconciliation of all travel passes, connected benefits and bike schemes each month identifying any errors and highlighting these to the HR Department.
  • Completion of petty cash audits in accordance with internal procedures.
  • To cover for the Accounts Payable role as and when required. Duties to include:

  • Checking Suppliers purchase order invoices and credit notes, against order documentation, and processing in a prompt manner in accordance with internal procedures. Including attaching scanned copies of supplier invoices to the Purchase Ledger System
  • Checking that invoices and credit notes (non-purchase order) are properly authorised before registering and processing for payment on the Purchase Ledger system, ensuring that all relevant fields are completed, and that input errors are identified and corrected
  • Making regular BACS payments runs and providing the remittances to the Suppliers.
  • Resolving discrepancies relating to suppliers invoices, statements, and orders, involving liaison with Suppliers, and Managers. Statement investigation and review of overdue balances. Sending out remittances and any attachments when required.
  • To ensure the correct VAT coding and to build and maintain own knowledge and expertise on the correct treatment of VAT reclaim on Purchase Ledger invoices
  • Responsible for resolving complex supplier, budget holder and finance staff queries in a timely, courteous and efficient manner, referring to others where necessary – supporting departmental managers in understanding and improving the correct treatment and payment of all invoices to include communicating and discussing complicated financial matters to non-finance employees.
  • To maintain the cash books for all monies sent out, ensuring that cash is allocated against the correct supplier payments. Any unknown amounts to be investigated or to be communicated within the Finance Team.
  • Responsible for collating and providing complex accounts payable data and spreadsheets for inclusion in reports to senior finance staff to include details on spend for management to analyse trends
  • Discussing with management any issues relating to non-payment, incorrect or late payments and other sensitive issues and to provide ideas for resolutions
  • Ensure all accounts are fully reconciled in preparation for month end requirements
  • To ensure that policies and procedures are followed in accordance with Internal and External Audit recommendations, and to highlight any areas of weakness or concern.
  • To undertake any other duties as may be required in accordance with the scope of the role
  • Job description

    Job responsibilities

    JobPurpose

    To support the Finance Team in maintaining an effective system for processing sales orders and invoices, recording all payments received and implementing appropriate credit control measures to ensure payment of invoices relating to all aspects of Nottingham CityCares services.

    Preparation of month end reports and reconciliations.

    Provide cover for Accounts Payable as and when required.

    Dimensions

    Nottingham CityCare Partnership is the leading provider of NHS community services in Nottingham.

    Our dedicated staff offer an extensive range of health services that you can access in health centres, childrens centres, GP Practices, other community settings or your own home.

    From health visiting for young families to school nursing for children and young people, from community nursing for people with conditions such as respiratory problems or heart failure, to podiatry and diabetes services, and support following a stroke or a fall, we offer services for all your and your familys needs.

    We are a staff-led social enterprise, here to help improve the health of local people and support our local communities

    Our vision is better health and complete care, owned and delivered locally.

    Our strategic objectives are:

    Prevent ill-health, improve well-being and provide services that improve local health outcomes

    Deliver services that are responsive to the needs of our local communities and our commissioners

    Deliver financial duties and ensure the efficient use of resources

    Be an employer of choice and an organisation that supports local employment

    Provide high quality, accessible and equitable services Investing in the wider community interest

    To grow a successful, sustainable organisation that creates social value and invests in the wider community

    The budget for Nottingham CityCare Partnership is circa £50m (gross) for 2019/2020.

    Nottingham CityCare Partnership employs over 1,100 people in a variety of disciplines.

    Key Responsibilities

  • To process all sales orders and invoices in a prompt manner and in accordance with internal procedures and send out to the Customer.
  • To provide the Customer with appropriate backing information for sales invoices as and when requested.
  • Run statements on a monthly basis and send out to the Customer.
  • To update the cashbook with all daily bank entries. Ensure that all monies received in are allocated against the correct Customer invoice. Any unknown amounts to be investigated or to be communicated within the Finance Team.
  • Undertake appropriate credit control for all overdue invoices to include sending out 30/60/90 letters as and when required and highlight to managers any items requiring Court action.
  • Recharge all mobile phone, NHS Supply chain, printing, paper, car parking and lease cars costs to the appropriate Cost Centre each month.
  • Reconciliation of all travel passes, connected benefits and bike schemes each month identifying any errors and highlighting these to the HR Department.
  • Completion of petty cash audits in accordance with internal procedures.
  • To cover for the Accounts Payable role as and when required. Duties to include:

  • Checking Suppliers purchase order invoices and credit notes, against order documentation, and processing in a prompt manner in accordance with internal procedures. Including attaching scanned copies of supplier invoices to the Purchase Ledger System
  • Checking that invoices and credit notes (non-purchase order) are properly authorised before registering and processing for payment on the Purchase Ledger system, ensuring that all relevant fields are completed, and that input errors are identified and corrected
  • Making regular BACS payments runs and providing the remittances to the Suppliers.
  • Resolving discrepancies relating to suppliers invoices, statements, and orders, involving liaison with Suppliers, and Managers. Statement investigation and review of overdue balances. Sending out remittances and any attachments when required.
  • To ensure the correct VAT coding and to build and maintain own knowledge and expertise on the correct treatment of VAT reclaim on Purchase Ledger invoices
  • Responsible for resolving complex supplier, budget holder and finance staff queries in a timely, courteous and efficient manner, referring to others where necessary – supporting departmental managers in understanding and improving the correct treatment and payment of all invoices to include communicating and discussing complicated financial matters to non-finance employees.
  • To maintain the cash books for all monies sent out, ensuring that cash is allocated against the correct supplier payments. Any unknown amounts to be investigated or to be communicated within the Finance Team.
  • Responsible for collating and providing complex accounts payable data and spreadsheets for inclusion in reports to senior finance staff to include details on spend for management to analyse trends
  • Discussing with management any issues relating to non-payment, incorrect or late payments and other sensitive issues and to provide ideas for resolutions
  • Ensure all accounts are fully reconciled in preparation for month end requirements
  • To ensure that policies and procedures are followed in accordance with Internal and External Audit recommendations, and to highlight any areas of weakness or concern.
  • To undertake any other duties as may be required in accordance with the scope of the role
  • Person Specification

    Qualifications

    Essential

  • English and Maths GCSE Level C or above
  • Experience

    Essential

  • Experience in a finance team is essential as well as experience using financial systems & software.
  • Knowledge and Skills

    Desirable

  • Experience of Accounts Receivable and Accounts payable.
  • Double Entry Bookkeeping.
  • Basic knowledge of Microsoft Excel.
  • Person Specification

    Qualifications

    Essential

  • English and Maths GCSE Level C or above
  • Experience

    Essential

  • Experience in a finance team is essential as well as experience using financial systems & software.
  • Knowledge and Skills

    Desirable

  • Experience of Accounts Receivable and Accounts payable.
  • Double Entry Bookkeeping.
  • Basic knowledge of Microsoft Excel.
  • Disclosure and Barring Service Check

    This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

    Additional information

    Disclosure and Barring Service Check

    This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.