Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).
We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.
We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible.
Job overview
This advert may close early is sufficient applicants apply.
We are recruiting a Flexible Administrator to support our Whiteleaf centre teams.
We are looking for reliable, enthusiastic and dedicated individuals who pride themselves on providing excellent customer service to join our supportive and rewarding flexible staffing team.
We currently have a role for a Flexible Administrator to work a temporary assignment until 12/2/2022 in the first instance, this is Monday to Friday 37.5 hours per week .
You will be working on a Bank (0 hour base) contract with staffing solutions .
We would love to see that you are available to start immediately.
If you think you have the right skills and values to offer us and want to contribute to an organisation which is continuously striving to improve then we would love to hear from you.
In return we can offer you competitive pay rate of £15.12 per hour (£13.44 per hour plus 12.5% of annual leave) with the option of being paid weekly or monthly and a range of opportunities and experiences.
Main duties of the job
As a Band 4 Admin Flexible Worker within Oxford Health you will be allocated in one of our many and varied teams across the county.
You will be required to provide Admin support which may include the following the tasks.
(Please note this a generic job description and tasks may vary according to the team/service you are working in).
Working for our organisation
Staffing Solutions is Oxford Healths internal temporary staffing bank, we source our own flexible workers to cover administrative placements in a variety of areas across the Trust.
We help the organisation meet all its temporary staffing needs, allowing teams to continue to provide high quality care to service users.
We’re looking for enthusiastic and motivated flexible workers to join our team today!
Detailed job description and main responsibilities
Please note this a generic job description and tasks may vary according to the team/service you are working in.
Pending on the Temporary assignment you may need to;
To provide an efficient and effective comprehensive administrative support to the team/service
Provide a polite and efficient reception service to visitors if required.
To accurately type and distribute letters and other documents.
To ensure that high standards of data quality are maintained.
Setting up meetings, preparing agendas and minute taking as required.
Suggest and make recommendations for improvement to existing administration procedures.
To provide secretarial support to members of the team utilising a high level of IT skills to produce quality documentation to support the work of the team using the appropriate Microsoft software and adopting the Trusts corporate standards and style
To respond to email, telephone enquiries and written enquiries using a high level of initiative and responding in a confidential and sensitive way and action in the appropriate way.
To communicate confidential and sensitive information on patients and policy issues, and complex information on directorate issues to external agencies.
Co-ordinate the diaries of team members.
To raise and process invoices, tracking/monitoring of budgets as required.
To update patient records as required and ensure that the Trusts databases are up to date and all clinical data is entered appropriately.
To order, maintain and distribute equipment and supplies for the Team.
To collate staff records regarding training, annual leave and sickness leave etc.
To undertake any other duties as requested on behalf of the Team.
Person specification
Qualifications
Essential criteria
IT skills to RSA3 / NVQ Level 3, or equivalent experience
BTEC/HNC or equivalent experience
English to GCSE or equivalent
Desirable criteria
Higher Education qualification i.e. ‘A’ Level/NVQ III standard) or equivalent/previous experience in an Administration Assistant role.
Knowledge and Experience
Essential criteria
Good interpersonal skills, face to face and telephone manner
Proven experience of working in an office environment
Ability to produce good quality correspondence and reports
Organisational skills/managing diary systems and tracking information
Desirable criteria
Previous NHS experience
Proven experience of working in an office environment.
Technical Expertise
Essential criteria
Experience with MS Office Applications (Word, Excel, Outlook)
Knowledge of secretarial and administrative procedures
Ability to work to deadlines and prioritise a heavy workload, always ensuring attention to detail
Experience with work-based specialised software
People Skills
Essential criteria
Experience of communication with all professionals and levels
Motivation, commitment & value
Essential criteria
Understanding of the need for confidentiality
Experience with working under limited supervision
Candidates not currently employed by the Trust who attend an interview for non-qualified Band 1-5 posts are required to undertake numeracy and literacy assessments.
Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
Employees are expected to undertake mandatory and statutory training related to their role.
We positively encourage applications from all areas of the community, regardless of gender, race, faith, disability, age or sexual orientation and we encourage applications from users of mental health services. This is part of our commitment to equality and reflecting the diversity of our population.
Oxford Health is committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
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