Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible.

Job overview

We currently have a Flexible PPE Warehouse manager  assignment available within Oxford Health NHS Foundation Trust . This is a temporary assignment until 31 st of March 2023 in the first instance and hours are Monday to Friday 37.5 hours per week.

 You will be working on a Bank (0 hour base) contract with Staffing Solutions.

 We would love to see that you are available to start immediately.

If you think you have the right skills and values to offer us and want to contribute to an organisation which is continuously striving to improve then we would love to hear from you.

Main duties of the job

The PPE Logistics Department supports the wider Trust with a central logistics function for ordering, storing and supply of Personal Protective Equipment and a warehousing function. To ensure that PPE is widely available to all staff and the trusts stock levels are sufficient managed to hold 2 months reserve stock.

The post holder is responsible for assisting in the effective control and the management of the trusts PPE stock and reserve levels. The post holder will be required to assist in the responsibility for function of the Trust logistics, sourcing stock and ensuring adequate stock for 60 days contingency as well as managing the staff operating within this team.

The post-holder will be expected to oversee the day to day running of the PPE warehouse including staff and stock management, health and safety and logistics.

Working for our organisation

Staffing Solutions is Oxford Healths internal temporary staffing bank, we source our own flexible workers to cover administrative placements in a variety of areas across the Trust. We help the organisation meet all its temporary staffing needs, allowing teams to continue to provide high quality care to service users.

Detailed job description and main responsibilities

  • To ensure that the logistics support centres operate at maximum efficiency maintaining the highest standards of service, quality assessment and budgetary compliance, ensuring the continuity of the supply chain for a wide range of complex healthcare goods and services.
  • To advise and guide the Executive and Senior Managers in relation to the supply of goods and services and to provide advices on Corporate Governance issues related to logistics and medical devices provision.
  • To assist in taking the lead role within the Trust which supports long term or strategic development in relation to the logistics service, ensuring that new and innovative ways of working are central to the work of the department, supporting the implementation of new systems, working practices and equipment ensuring best practice, value for money and legislative compliance at all times, providing technical advice, analysis or evaluations of specific issues related to the work of the department, considering the wider implications of change on other departments of the Trust.
  • Ensure that efficient and safe working practices are adopted and maintained within all support centres ensuring maximum productivity and compliance with all current legislation, including COSHH, Risk Assessments, Environmental standards and audit requirements, whilst ensuring that all adverse incidents are reported to the Trusts Risk Managers.
  • Responsible for the overall line management of the department, providing advice and mentorship to managers, managing performance issues affectivity and constructively, ensuring that standards of best practice and personal development are understood and applied, and by developing and encouraging a positive and effective culture.
  • Ensure that all Trust policies, procedures and guidelines and all current legislation, applicable to the work of the department, are implemented in order to safeguard Trust staff, vehicles, equipment and resources, and that all quality standards are adhered to at all times.
  • Participate in meetings arranged locally and regionally with stakeholders, and partner organisations as required, supporting the senior management team in the development of logistics services, representing the Trust appropriately within the remit of this role.
  • Manage the logistics department budget, effectively managing resources and expenditure and exercising financial control in line with delegated levels of authority and compliance with Standard Financial Instructions, whilst undertaking benchmarking exercises in order to identify savings opportunities.
  • Oversee all departmental financial controls, working closely with divisional managers to ensure compliance in accordance with Trust policy and procedure e.g. section coding, cross charging and invoicing, stock records, petty cash, timesheets etc.
  • Ensure that all departmental records are maintained accurately, appropriately and in accordance with current legislation, that all reporting procedures are adhered to, that all timescales are met in accordance with local and national standards and that all information held by the Trust is secure, undertaking audits as required.
  • Person specification

    Knowledge Requirements

    Essential criteria

  • Knowledge of a logistics function suitable for use in an ambulance trust.
  • Knowledge of business management principles involved in strategic planning, resource allocation, leadership technique and coordination of people and resources.
  • Desirable criteria

  • Knowledge of NHS supply chain
  • Knowledge of the geographical area covered by the Trust
  • Qualifications/ Training

    Essential criteria

  • A degree or other professional qualification recognised by the Chartered Institute of Logistics and Transport (CILT) or equivalent education level and relevant experience.
  • GCSE Maths and English.
  • Further Training or Job Related Aptitude and Skills

    Essential criteria

  • Literate in the use of all modern computer software
  • Be capable of analysing data and using it to drive efficiencies. Advanced ability to source, interpret, analyse and present all aspects of logistics and supply chain operational performance.
  • Strong leadership capability.
  • High standards of written and oral communication.
  • Experience

    Essential criteria

  • Experience of managing budgets.
  • Experience of negotiating contracts with suppliers to ensure value for money in the development of logistical services.
  • Have experience of an asset tracking system
  • A good working knowledge of a large logistical organisation with an understanding of the challenges of working across a wide geographical area.
  • Have managed a team at a senior level.
  • Have experience of medical devices expected to be used in an ambulance environment.
  • Desirable criteria

  • Logistical experience gained in an ambulance/NHS environment
  • Personal Qualities

    Essential criteria

  • Can continue to work effectively in a changing environment flexibility
  • Dependable, self-reliant
  • Commitment to quality of work and continuous improvement
  • Evidence of recent continued professional development (CPD) Able to work on own initiative
  • Innovative
  • Committed to team working and the overall success of the organisation.
  • Analytical thinker with good attention to detail. Innovative.
  • Contractual Requirements or other requirements

    Essential criteria

  • Driving License
  • Own car or access to alternative travel for business use is essential
  • Candidates not currently employed by the Trust who attend an interview for non-qualified Band 1-5 posts are required to undertake numeracy and literacy assessments.
  • Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
  • Employees are expected to undertake mandatory and statutory training related to their role.
  • We positively encourage applications from all areas of the community, regardless of gender, race, faith, disability, age or sexual orientation and we encourage applications from users of mental health services. This is part of our commitment to equality and reflecting the diversity of our population.
  • Oxford Health is committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
  • Employer certification / accreditation badges