Role

s and responsibilities

  • Cybertill invoice processing – matching uploaded invoices in ‘post-batch’ with hard copies. To Liaise with Retail and IT, where necessary, to resolve errors and omissions

  • Supplier invoice preparation – receive invoices and check to ensure that they contain correct standard information for input i.e. PO numbers (unless non PO)/name and addresses and that bank details are verified for invoices exceeding £10K.

  • Invoice Register processing – Dimension, FocalPoint and PO queries – ensure accurate and timely input and matching of PO’s to invoices and applying the correct VAT treatment. Logging and following up queries, resolving or escalating to Technology Solutions. Within SLA target of 2 days

  • Monitor the Payments email box and deal with any queries on a daily basis

  • Non PO Invoices/credit notes – to correctly enter these as required

  • Journal/manual credit note/invoice entry – in order to make corrections to supplier accounts/rec items the inputting of the above docs may be required

  • Daily post & valuables book entry

  • Processing manual payments by cheque or Bankline

  • Duplicate payments and credit note chasing

  • Western Union – to include processing the return file, preparing journals, payment administration and queries

  • Provide cover for Finance Assistant (Cash desk)

  • Super User skills – advising museum stakeholders on FocalPoint best practice

  • Ensure relevant daily and month end processing deadlines are met

  • Complete all mandatory eLearning modules in line with museum policy

  • Prepare journal entries and upload to Dimensions

  • Be aware of the museum Health & Safety policy ensuring responsibilities as an individual are adhered to

  • Document management of electronic and paper records. Including filing, retrieval and archiving

  • Ad-hoc tasks when required

  • Assist internal and external auditors when required

    • Essential criteria:

  • Proven experience of working in a Finance Office in an AP role.

  • Proven experience of matching purchase orders and problem solving.

  • Proven experience of dealing with an accounting package.

  • Educated to GCSE (or equivalent) standard including English and Maths.

  • Accuracy and attention to detail

  • Ability to manage own workload and flexibility with working hours where necessary.

  • Excellent communication skills and commitment to ‘customer satisfaction’

  • Ability to meet deadlines both as an individual and as part of a team.

  • A good working knowledge of MS Excel.

    • If you would like to find out more about this position, please upload your most up to date CV. We will contact all short-listed candidates.

    Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.