Description

We’re Norton Rose Fulbright – a global law firm with over 50 offices and 7, employees worldwide.

Our Newcastle office is currently recruiting for a Practice Support Amdministrator. As well as the relevant skills and experience, we’re looking for people who are innovative, commercial and value the work that they do. We celebrate multiple approaches and points of view and believe diversity drives innovation, so we’re building a culture where difference is valued.

This role will be responsible for providing day to day administrative support to fee and non-fee earners across the business. This role sits within the Practice Support Office under our newly formed Practice Services pillar, aimed at modernising and enhancing the support provided across the business. The team provides support from 08.00 – 19.00 Monday to Friday with a mixture of working patterns to ensure consistent proactive support is available during these times. You will report to the Practice Support Co-ordinator

The Role:

  • Utilising a workflow tool to receive and process work requests received from within the business
  • Providing proactive administrative and organisational support to the business
  • Assisting with the creation of financial and other reports e.g. WIP reports
  • Preparing and submitting finance forms (e.g. expenses and currency requests) ensuring all information and approvals have been received
  • Providing supporting on managing local counsel invoices
  • Providing admin support on event organization both internal and external e.g. managing / creating mailing lists
  • Providing support on the arrangements/organizing of training, external webinars and conferences
  • Minor editing to documentation e.g. Engagement Letters, CVs to adhere to Norton Rose Fulbright LLP house style
  • Undertaking comparing and pdf changes to documents
  • Providing support when needed on matter management
  • Providing support on filing and data rooms
  • Applying e-signatures to documents upon request
  • Archiving and retrieving files and deeds from storage as required
  • Undertaking any copying, printing or scanning required, including preparation of large files, bibles or bundles of documents (paper and electronic), including pagination and indexing
  • Providing support in maintaining and updating client and other relevant contact details on relevant databases, including CMS/InterAction database
  • Supporting other members of your team and providing cover as and when necessary to ensure that work is completed to a high standard and meets the required deadlines
  • Providing admin and organizational support on training and events
  • Providing admin support on projects when needed
  • Proactively attending regular training sessions to ensure confidently able to work with all required applications and processes
  • Taking the initiative for liaising with IT support, facilities and other internal teams to ensure you are able to fulfil your role successfully

    • Skills and Experience:

  • Embraces and promotes the use of technology and proactively identifies opportunities to improve ways of working
  • Excellent communication, organisational, time management and administrative skills
  • Strong time management and prioritisation skills will be required to support a demanding group of multi-disciplinary teams with different levels of seniority in a calm and efficient manner
  • Attention to detail: proof reads all work, checking for spelling, grammar and consistency
  • Proactive approach and enthusiasm to working independently and as part of a team
  • Shows a willingness to learn and develop skills
  • Drives forward initiatives to create a continued sense of “team” within your virtual peer group
  • Effective user of key software packages, (i.e. Word/Excel) and takes responsibility for any training (e.g. MOS) to improve relevant skills needed to meet the needs of the business
  • Administration experience in a busy / pooled / virtual environment is desirable (but not essential)
  • Ability to meet deadlines
  • Good level of numeracy
  • Good English language and grammar skills

    • Our clients come first and whilst we have a high performance culture and work hard as a team, in return we offerrange of competitive benefits including:

  • 25 days hols + Bank hols
  • Bupa Heathcare
  • Pension
  • Flexible working

    • In addition, we are proud of our established health and wellbeing programme which supports our employees through mental, physical and lifestyle challenges.

    Norton Rose Fulbright is committed to promoting a diverse workforce and an inclusive workplace where everyone can realise their full potential and career ambitions on the basis of merit and skill. We offer a range of family friendly and inclusive employment policies, flexible working arrangements, and employee networks.Find more about Diversity and Inclusion.

    Norton Rose Fulbright is an equal opportunities employer. We will make reasonable adjustments to our application process to ensure that you have the best chance of success. We understand that there’s not a “one size fits all” approach to adjustments so our team will work with you individually to understand more about your requirements.