Ward Clerk

Temporary ward clerk required for a large public sector organisation based in various locations throughout the Belfast Trust.

Rate of Pay: £9.50

Location: Royal Victoria

Hours: 37.50 hours per week

Duration : Temporary ongoing

JOB SUMMARY / MAIN PURPOSE:

The post holder will provide administrative & clerical support at ward level to a multidisciplinary team and work as an integral part of the ward team. Participate in general office duties in accordance with local Policies & Procedures, i.e. filing, faxing, and photocopying and data entry.

Essential criteria

  • 5 GCSE inc English language
  • NVQ Level 2 Admin or 2 years admin experience
  • Driving License

    • Main duties/Responsibilities:

    For each of the following, the postholder will;

  • Input & extract information from PAS, Patient Centre & Patient Journey ensuring that information on these systems is accurate & current.
  • Provide reports & information from electronic systems to assist medical/ nursing staff with patient history & patient tracking.
  • Ensure all patients admitted to the wards have been registered & records received in the ward.
  • Prepare patient records for ward rounds, file all investigations & relevant patient documentation.
  • On discharge collect charts, file all paperwork & ensure timely preparation of documentation for coding department.
  • E-mail the relevant department to highlight any ward reviews following discharge.
  • Deliver patient’s records to the medical secretaries for further transcription.
  • Contribute to the prompt answering of phone calls.
  • Use IT Systems available to record and produce work of a consistently high standard.
  • Order transport for patients leaving the ward as appropriate.
  • Liaise with client, staff and departments internal and external to the Trust ensuring the delivery of a full and efficient service.
  • Participate in annual review process to enhance Service Delivery & enhance own learning & development.
  • Attend relevant training sessions as required for the job role.
  • Deal with day to day queries as appropriate.
  • Provide cover for colleagues.
  • Undertake any other duties appropriate to the band that may be assigned from time to time.
  • Arrange interpreters when appropriate.
  • Order and maintain an adequate supply of stationery.
  • Report any faults /incidents as appropriate.

    • General Responsibilities

  • Employees of the Trust are required to promote and support the mission and vision of the service for which they are responsible and:
  • At all times provide a caring service and to treat those with whom they come into contact in a courteous and respectful manner.
  • The post holder will promote and support effective team working, fostering a culture of openness and transparency. The post holder will ensure that they take all concerns raised with them seriously and act in accordance with Belfast Trust’s Whistleblowing Policy and their professional code of conduct, where applicable.
  • Demonstrate their commitment by their regular attendance and the efficient completion of all tasks allocated to them.
  • Comply with the Trust’s Smoke Free Policy.
  • Carry out their duties and responsibilities in compliance with the Health and Safety Policies and Statutory Regulations.
  • Adhere to Equality and Good Relations duties throughout the course of their employment.
  • Ensure the ongoing confidence of the public in-service provision.
  • Maintain high standards of personal accountability.
  • Comply with the HPSS Code of Conduct.

    • BELSL