About JLL

Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 98,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements below. Were interested in getting to know you and what you bring to the table!

are looking for Project Coordinator for our JLL Work Dynamics business line.

OVERALL ROLE

The project Coordinator (PC) is responsible for ensuring all assigned projects are documented, uploaded to the JLL OveVeiw Project (OVP) platform ensuing all data entry is correct, in line with the clients expectations and that of the Project Managers. They will also be responsible for the administration of the project managers ensuring the team as a whole is successful in its goals and objectives.

The role ensures efficient and consistent updates on all project activities to meet the contractual obligations, helping to achieve the Clients regional on time project delivery objectives, financial management and control, data consistency and risk management.

MAJOR RESPONSIBILITIES

Roles and Responsibilities:

Ownership

  • Assist the Project Managers to develop the project plans
  • In advance of the project commencement load all projects onto the JLL OVP
  • Constantly monitor the progress of all projects under their control
  • Ensure regular review of data
  • Provide analytics review
  • Collate and review supply chain quotes
  • Understand the local clients key business drivers
  • Support the FM and Clients team to upload small works where applicable to OVP

    • Client/Stakeholder Management

  • Serves as primary point of contact for JLL for the Client Account with regards to projects
  • Accountable for the OVP is regularly updated to meet contractual obligations of JLL for the Clien Account
  • Manage relationships with key stakeholders in the Clients organization
  • Work with the project managers to plan, schedule and constantly review the capital plan works and especially those allocated to JLL
  • Work with the FM team to develop a plan, schedule and consistently review the BAU/small works plan
  • Develop and maintain a detailed understanding of the Clients business and key factors influencing their requirement for our services

    • Financial Management

  • Work with the project managers/owners to collate, review and upload quotes for projects
  • Provide reports and gaps in project financial process
  • Help support the agreed country growth targets for their sub-regions.
  • Develop and understanding of the services provided by Jones Lang LaSalle. Identify opportunities to cross-sell services and make recommendations for growth.

    • Contract Management

  • Ensure all aspects of the role are adherence to the contract
  • Responsible for the reporting of key performance indicators, service levels and other measures
  • Escalation of requirement for change and ensure change control process is adopted and implemented

    • Operations

  • To facilitate the transfer of information for projects delivered under the IFM contract throughout EMEA (Europe, Middle-East and Africa)
  • To keep information on OVP up to date
  • To transcend some of the OVP skills to the general working team in order to help assist collaboration and efficiency
  • To organise communications according to time zones and to integrate with the 19-20 Project Managers that host the projects throughout EMEA
  • To report with clarity and precision to members of the team

    • CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA

    Ideal Experience

  • Minimum 1 years experience in a similar role
  • Has experience in handling client and/or Firm sensitivities knowing when to escalate with urgency, or how to de-escalate certain risks
  • Has experience in translating client needs into existing or new business growth

    • Critical Competencies for Success

  • Technical CompetenceUnderstands Technical Processes for project coordinationThe reporting of all financial aspects of the project
  • Quest for ExcellenceThe delivery optimization and continuous improvementPerformance Management of the project management team
  • Project Management & Organizational SkillsPlanning & organizational skills to prioritize work and meet tight deadlines

    • Other Personal Characteristics

  • Demonstrated client relationship skills
  • Demonstrated people skills ability to work effectively within a team effectively and work openly, constructively and collaboratively
  • Strong communicator good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener
  • Self-motivated and confident, Gravitas, EQ
  • Flexible able to adapt and effectively deal with rapidly changing, stressful situations
  • Able to work independently and be a team player
  • Exhibits honesty & trustworthiness

    • KEY STAKEHOLDERS

    Management / Account Management Staff

    Client Staff

    Vendor Staff

    What you can expect from us

    Youll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

    Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

    Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take

    What you can expect from us

    We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

    Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

    We cant wait to see where your ambitions take you at JLL.

    JLL Privacy Notice

    Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

    For more information about how JLL processes your personal data, please view our .

    For additional details please see our career site pages for each country.

    For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy .

    Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at .